Tender Title: Supply of Fresh Produce

Reference Number: 63d2cb74

Issuing Authority: Department of Defence, Ministry of Defence

The Department of Defence invites bids for the procurement of fresh produce, namely potato, onion, and garlic. The tender aims to address the supply demands of various defense establishments. With a total quantity requirement of 503,250 units, this procurement is crucial for maintaining the essential supplies necessary for operational readiness and support.

Scope of Work and Objectives

The primary objective of this tender is to identify qualified suppliers who can provide high-quality fresh produce that meets the specified standards and requirements. The scope of work includes procuring, packaging, and delivering the specified quantities to designated locations as outlined in the tender documentation. Suppliers should ensure the freshness and quality of the items, adhering to stringent quality control measures throughout the procurement process.

Eligibility Criteria

To qualify for consideration, bidders must meet the following eligibility criteria:

• Be a registered entity under the relevant legal framework.
• Provide evidence of previous experience in the supply of fresh produce.
• Exhibit compliance with food safety standards and regulations.

Technical Requirements

Bidders must demonstrate their capability to deliver fresh potatoes, onions, and garlic that meet the specified technical standards, including:

• Freshness: Produce should be harvested and delivered within stipulated timelines to ensure optimal freshness.
• Quality Assurance: Detailed quality control measures must be implemented.
• Packaging: All items must be packaged appropriately to prevent damage during transit.

Financial Requirements

Bidders are required to submit their financial statements for the past three years. A well-defined payment structure must be proposed, including payment timelines post-delivery and mechanisms for adjustments in case of non-compliance with quality standards.

Document Submission Details

All required documents must be submitted electronically through the designated procurement platform. It is imperative that bids are complete and include all requested information to avoid disqualification. Late submissions will not be entertained, ensuring adherence to timely procurement processes.

Special Provisions

This tender supports Micro, Small and Medium Enterprises (MSEs) and encourages startups to participate. Provisions will be made to nurture participation from these entities as part of the government's efforts to boost local businesses.

Evaluation Process

Bid submissions will undergo a thorough evaluation based on predefined criteria, assessing both technical capabilities and financial proposals. The evaluation committee will consider factors such as compliance with specifications, pricing, and past performance records.

Delivery Locations

Deliveries will be made to specified defense establishments across various locations as indicated in the tender document. Bidders are responsible for arranging transportation and ensuring timely delivery.

Contact Information

For further queries regarding this tender, interested parties are encouraged to reach out directly to the Department of Defence. Specific contact details should be confirmed through the official procurement platform to ensure accurate communication.