Department of Defence Tender by Border Road Organisation (GEM/2025/B/6166389)
0401BA1570N Bushing Kit Suspension Front,0603BA0461N Kit Pad Assy,0038166 Thar Kit UJ Journal,0601B
Tender Timeline
Tender Title: Spares Parts Required for Mahindra Bolero Camper and Scorpio
Reference Number: GEM/2025/B/6166389
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence under the Ministry of Defence is inviting bids for the procurement of spare parts essential for Mahindra Bolero Camper and Scorpio vehicles. This tender encompasses a variety of components that play a critical role in the maintenance and operation of these vehicles. The objective is to ensure a consistent supply of quality spare parts to support the operational readiness of the defence fleet.
Scope of Work and Objectives
The primary objective of this tender is to procure the following spare parts categorized as necessary for Mahindra vehicles:
- 0401BA1570N Bushing Kit Suspension Front
- 0603BA0461N Kit Pad Assembly
- 0038166 Thar Kit UJ Journal
- Additional parts including Brake Assemblies, Clutch Disc, Shock Absorbers, Air Filters, and many more, totaling 78 specific items.
The procuring agency aims to establish a reliable sourcing mechanism that ensures prompt delivery and quality assurance of spare parts, thereby enhancing the longevity and efficiency of the vehicle fleet.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- The bidder must be a registered corporate entity or firm.
- Preference may be given to Micro, Small, and Medium Enterprises (MSEs).
- Previous experience in supplying automotive spare parts to government or recognized agencies may be required.
- Bidders must adhere to the compliance and quality standards as specified within the tender documents.
Technical Requirements
Bidders are required to provide a comprehensive description of the spare parts that include:
- Detailed specifications for each part offered.
- Assurance of quality,
- Compliance with industry standards,
- Testing protocols for the parts supplied.
Financial Requirements
Bidders must demonstrate adequate financial capacity to fulfill the order. Detailed financial statements may need to be provided, focusing on:
- Past sales or supply contracts related to automotive spare parts.
- Pricing structures that are competitive yet sustainable.
Document Submission Details
Interested parties are required to submit the following documents in the specified formats:
- Complete tender proposal including technical and financial bids.
- Proof of eligibility such as registration certificates.
- Compliance declarations.
All submissions should be made through the designated electronic portal as outlined in the tender guidelines.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may avail of certain benefits such as:
- Reduced bid processing fees,
- Eligibility for further consideration in the awarding process.
Evaluation Process
Bids will undergo an evaluation that includes:
- Compliance with technical specifications.
- Financial viability,
- Pricing considerations based on the best value for money principle.
A comprehensive scoring matrix will be utilized to ensure transparency and fairness in selection.
Delivery Locations
The successful bidders shall provide all spare parts to designated locations as stipulated by the Ministry of Defence. The specifics of these locations will be announced during the award process.
Contact Information
For queries regarding the tender, bidders are advised to contact the issuing authority directly. Specific contact information may be referenced within the tender documents.
Tender BOQ Items
27 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, preferably classified within the Micro, Small, and Medium Enterprises (MSE) framework. Bidders must have prior experience in supplying automotive spare parts to governmental or recognized agencies and fulfill all compliance and quality standards as outlined in the tender documentation.
Bidders are required to provide registration certificates that confirm their status as a legitimate business entity. In addition, proof of compliance with technical standards and quality certifications for automotive spare parts is necessary to establish credibility.
Interested bidders must register on the designated electronic procurement portal and complete the necessary registration steps as detailed in the tender documents. They must then submit all required documents, including technical and financial bids, through the specified online interface.
The tender documents should be submitted in commonly accepted formats such as PDF for reports and certificates. Additionally, Excel formats may be required for financial bids. All documents must be clearly labeled and submitted according to the submission guidelines provided.
Successful bidders will be required to submit performance security at a predefined rate as indicated within the tender documents. Payment terms will typically be net 30 days post-delivery and acceptance of the spare parts, ensuring that all contractual obligations have been met satisfactorily.
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