Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6175767)
Play Station
Tender Timeline
Tender Title: Supply and Installation of Play Stations
Reference Number: GEM/2025/B/6175767
Issuing Authority/Department: Department of Defence, Ministry of Defence
Scope of Work and Objectives
The Department of Defence invites qualified vendors to submit bids for the supply and installation of Play Stations. This tender aims to procure a total of two units of Play Stations as part of a broader initiative to enhance recreational facilities for personnel. The selected vendor will be responsible for ensuring that the Play Stations meet specified quality standards and are delivered and installed at the designated location.
Eligibility Criteria
To be considered for this tender, bidders must demonstrate the following eligibility requirements:
- Must be a registered entity with appropriate business licenses.
- Have prior experience in supplying electronic gaming equipment, particularly Play Stations.
- Provide evidence of financial stability and capacity to fulfill the contract.
- Compliance with all applicable laws and regulations, including safety and quality standards.
Technical Requirements
Bidders must ensure that the Play Stations provided meet the following technical specifications:
- Latest model with advanced features and capabilities.
- Must be in new condition with all accessories included.
- Warranty coverage for a minimum duration will be mandatory.
Financial Requirements
All bids must encompass a comprehensive cost breakdown, including:
- Unit price of Play Stations.
- Installation costs.
- Any additional fees associated with the delivery and setup. Bidders will need to submit valid financial documents verifying their capability to carry out the contract.
Document Submission Details
To ensure proper evaluation, bid submissions must include:
- Completed bid form.
- Proof of eligibility and experience.
- Technical specifications and compliance documentation.
- Financial proposal.
All documents should be submitted in PDF format to facilitate ease of evaluation.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Additionally, there may be incentives or support provided to startups that meet the necessary criteria. Bidders are encouraged to highlight their compliance with applicable policies to boost local content in line with relevant procurement rules.
Evaluation Process
The evaluation of bids will follow a transparent process that will consider:
- Compliance with technical requirements.
- Cost-effectiveness and competitive pricing.
- Vendor experience and reliability. Scoring will be based on predetermined criteria, and successful bidders will be notified swiftly.
Delivery Locations
Successful bidders will be required to deliver and install the Play Stations at designated military installations as specified by the Department of Defence.
Contact Information
For further clarification regarding this tender, vendors may refer to the contact details provided within the tender documents. Please ensure you do not submit inquiries through unofficial channels to avoid any potential disqualification.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with necessary business licenses, showing prior experience in supplying electronic gaming equipment, and demonstrating financial stability for fulfilling the contract. All bidders are required to comply with applicable laws and regulations, particularly ensuring adherence to safety and quality standards.
All bidders must submit documentation that proves compliance with technical specifications and quality standards, including any relevant safety and operational certification. This includes manufacturer guarantees and product manuals to assure that the supplied Play Stations meet the required operational requirements.
Interested vendors need to register as compliant entities through the designated government platforms. This typically involves filling out application forms that verify their business credentials and submitting necessary legal documents that demonstrate previous work experience relevant to the proposed supply of Play Stations.
The submission methods stipulated require that all documents be presented in PDF format to enhance the processing of bids. It is crucial to follow any outlined protocols to ensure that submissions are timely and complete to avoid disqualification during the evaluation process.
Yes, this tender includes special provisions offering advantages for Micro, Small, and Medium Enterprises (MSEs) as well as startups. Bidders belonging to these categories are encouraged to highlight their status to avail potential incentives under local procurement policies aimed at fostering small businesses’ growth and contribution to the economy.
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