Department of Defence Tender by Controller General Of Defence Accounts (GEM/2025/B/6172337)
High End Desktop Computer
Tender Timeline
Tender Title: Supply of High End Desktop Computers
Tender Reference Number: GEM/2025/B/6172337
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence is issuing a tender for the successful supply of High End Desktop Computers. The objective of this tender is to acquire a total of 19 high-end desktop computers that meet rigorous performance and technical specifications necessary for enhancing operational capacities within defense environments.
Scope of Work and Objectives
The scope of work entails the procurement of high-performance desktop computers equipped with the latest technology to ensure efficiency and productivity across various applications. The objectives include:
- To provide an efficient computing solution tailored for complex data processing.
- To ensure procurement adheres to the procurement guidelines set forth by the Department of Defence.
Eligibility Criteria
Eligible bidders must be registered entities capable of supplying high-end computing technology. Bidders should demonstrate relevant experience in delivering IT equipment to governmental and military institutions.
Technical Requirements
The technical requirements for the computers include but are not limited to:
- Latest processors (minimum quad-core i7 or equivalent).
- A minimum of 16 GB RAM, upgradeable to 32 GB.
- At least a 512 GB SSD for fast boot and load times.
- Dedicated graphics card with a minimum performance rating suitable for design and data simulation tasks.
- Warranty and post-sale support for minimum 3 years.
Financial Requirements
Bidders must provide proof of financial stability and may be required to submit the latest audited financial statements. This ensures that only financially sound companies participate in this tender, sustainability is a priority.
Document Submission Details
Interested bidders should submit their proposals electronically via the designated procurement portal, ensuring all documents are properly signed and formatted. Submission must include the Earnest Money Deposit (EMD) and must adhere to the specified acceptable formats.
Special Provisions
In alignment with the government's initiative to support local businesses, special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups will be considered throughout the evaluation process. Additional preferences may be granted to bidders who comply with 'Make in India' policies.
Evaluation Process
The evaluation of submitted bids will be based on a combination of technical specifications, financial quotations, and compliance with the conditions laid out in the tender document. A transparent evaluation process will be upheld, ensuring fair treatment of all bidders.
Delivery Locations
Delivery location details will be communicated post-award, ensuring that computers are delivered to an appropriate and secure facility as indicated by the Department of Defence.
Contact Information
For further inquiries, bidders are encouraged to reach out to the official contacts provided within the procurement portal. Clear communication lines will remain open throughout the tendering process to ensure clarity in requirements and submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity with the capacity to deliver high-end computing solutions. Bidders must provide proof of relevant experience in sourcing IT equipment for governmental organizations and document their financial stability through recent audit reports.
The technical specifications for the desktop computers mandatory include a minimum of an i7 processor, 16 GB of RAM, 512 GB SSD storage, and dedicated graphics card for enhanced performance. Compliance with these specifications is crucial to ensuring that operational requirements are met effectively.
Bidders must submit all required documentation through the established online portal. Accepted formats for submission include PDF for technical appendices and Excel for financial proposals. Moreover, the proposal should also include the Earnest Money Deposit (EMD) as specified in the tender notice.
The payment terms will be discussed post-award and typically involve a schedule linked to milestones achieved upon satisfactory examination and acceptance of delivered products. Additionally, a performance security may be required to safeguard the fulfillment of contract obligations.
Yes, provisions favoring Micro, Small, and Medium Enterprises (MSEs) are incorporated. Bidders belonging to this category may receive preferential treatment during evaluations. Additionally, compliance with the ‘Make in India’ initiative is encouraged, contributing to local sourcing and economic growth.
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