Department of Defence Tender by Dg Of Defence Estate (GEM/2025/B/6125067)
LED Display System
Tender Timeline
Tender Title: LED Display System
Reference Number: GEM/2025/B/6125067
Issuing Authority:
Department of Defence, Ministry of Defence
Scope of Work and Objectives:
The LED Display System tender aims to procure a total of 6 LED display units that meet specific technical requirements to enhance visual display capabilities for the Department of Defence. The primary objective is to ensure that the systems provided are efficient, high-quality, and functional for various applications within military and defence environments.
Eligibility Criteria:
To qualify for participation in this tender, the bidder must be a registered entity, with previous experience in supplying similar items. Bidders must possess valid documentation, including business licenses and proof of prior delivery of LED Display Systems or related equipment. All bidders are encouraged to demonstrate their capability to meet the technical requirements stipulated by the Ministry of Defence.
Technical Requirements:
Bidders are required to provide LED display systems that are high-resolution, suitable for outdoor and indoor usage, feature weather resistance, and possess advanced connectivity features. Specific technical details will be made available in the tender documents, and compliance with international quality standards is essential.
Financial Requirements:
Bidders must provide a total quotation for the complete supply of 6 LED Display Systems. Financial documentation must include a clear outline of costs, including taxes, transportation, and any associated fees. It is essential for bidders to maintain transparency in financial reporting, as it will be critical during the evaluation process.
Document Submission Details:
All tender documents, including technical and financial proposals, must be compiled and submitted electronically through the designated tender portal. Bidders are required to follow submission guidelines carefully, ensuring all documents are in the specified format. Late submissions will not be accepted.
Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) and startups will receive special consideration as part of this tender process. Detailed information about their benefits will be included in the tender documents, encouraging greater participation from smaller entities in the procurement process.
Evaluation Process:
The evaluation of bids will follow a structured process that considers both technical specifications and financial proposals. Submissions will be scored based on compliance with the technical requirements, quality standards, and overall cost-effectiveness. A comprehensive evaluation matrix will guide the selection of the successful bidder.
Delivery Locations:
The delivery location for the LED Display Systems will be designated by the Ministry of Defence. Specific shipping and handling instructions will be provided upon final award notification.
Contact Information:
For any inquiries related to this tender, bidders are encouraged to reach out to the designated contacts provided in the tender documents. However, specific contact details have not been listed in this summary to adhere to privacy measures and regulations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, prior experience in supplying similar LED display systems, and compliance with any additional criteria outlined in the tender documentation. Bidders must also provide evidence of their capability to meet technical specifications and demonstrate financial stability.
The technical specifications required for the LED Display Systems include high-resolution displays capable of functioning effectively in both indoor and outdoor settings, weather-resistant features, various connectivity options, and compliance with noted international quality standards. Specific details can be found in the tender documentation, ensuring adherence during bid submission.
The Earnest Money Deposit (EMD) requirements will be specified in the tender documents. Typically, bidders must submit a specified amount, which assures commitment to the bid. This amount will be forfeited if the bidder withdraws post-bid submission or fails to adhere to requirements upon award confirmation.
Bid submission for the tender must be conducted electronically through the designated tender portal. Hard copies may not be required unless specified in the documentation. It’s crucial for bidders to adhere to submission guidelines and ensure all documents are in the accepted formats, avoiding any potential disqualification.
Yes, the tender process includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). These benefits may include relaxed eligibility criteria, financial incentives, or additional scoring in the evaluation process to encourage participation and support from smaller businesses. Further details will be outlined in the tender documents.
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