Department of Defence Tender by Mod Sectt Establishment (GEM/2025/B/6156548)
Hot / Cold Water Dispenser (V2)
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Tender Title: Hot / Cold Water Dispenser (V2)
Tender Reference Number: GEM/2025/B/6156548
Issuing Authority: Ministry of Defence, Department of Defence
The Hot / Cold Water Dispenser (V2) tender is a key procurement opportunity issued by the Ministry of Defence, represented by the Department of Defence. This tender focuses on the supply of hot and cold water dispensers which are essential for various operational requirements within the department.
Scope of Work and Objectives
The objective of this tender is to procure 2 units of hot/cold water dispensers. These dispensers must meet specific technical requirements and quality standards to ensure they are suitable for use in defence establishments. The scope encompasses the supply, delivery, and any associated documentation that shows compliance with the tender specifications.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet specific requirements:
- Must be a registered entity under the appropriate regulations.
- Should have prior experience in supplying similar items.
- Compliance with local certifications and standards relevant to hot/cold water dispensers.
- Bidders are encouraged to demonstrate quality assurance processes in place.
Technical Requirements
The technical requirements for the hot/cold water dispensers include but may not be limited to:
- Energy efficiency ratings.
- Compliance with health and safety regulations.
- Specifications regarding capacity, material, and performance metrics.
Financial Requirements
Bidders are required to submit a detailed financial proposal including:
- Pricing information for the dispensers inclusive of all taxes.
- Payment terms that comply with the Ministry of Defence's financial standards.
Document Submission Details
All documentation must be submitted in the prescribed format, which typically includes:
- Technical proposal
- Financial proposal
- Certificates demonstrating compliance with eligibility criteria
- Any additional supporting documents requested in the tender notice.
Special Provisions
The Ministry has provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Such participants may benefit from relaxed eligibility criteria and may also receive support during the procurement process.
Evaluation Process
The evaluation process will include:
- Initial screening of documentation.
- Technical evaluation based on compliance with specifications.
- Financial evaluation to ensure best value for money.
- Consideration of local content provisions in accordance with government policies.
Delivery Locations
The delivery of the hot/cold water dispensers is required at designated locations specified by the Ministry of Defence. Detailed information regarding these locations will be provided upon successful evaluation and award of the tender.
Contact Information
For clarity or further questions, bidders may refer to the Ministry of Defence’s official communication channels. Any queries should adhere to the submission guidelines and timelines provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, meeting local compliance standards, and demonstrating prior experience in supplying hot/cold water dispensers. Bidders may also need to provide certifications that showcase their adherence to quality controls and safety measures.
The technical specifications for the dispensers encompass energy efficiency ratings, required capacity, construction materials (e.g., stainless steel), and assurance of health and safety compliance. Bidders must ensure to present detailed specifications in their submissions.
All submissions must include a technical proposal, financial proposal, certificates demonstrating eligibility, and any additional documentation that confirms the quality standards. It’s essential to adhere to the prescribed format as indicated in the tender documentation.
While specific EMD requirements will be outlined in the full tender document, generally, bidders must provide a monetary deposit to ensure commitment to the bidding process. This deposit is typically refundable upon completion of the tender proceedings.
The evaluation process encompasses both technical and financial assessments to ensure compliance with specifications and best value for expenditure. Results are usually communicated through official channels following the conclusion of evaluations. Bidders are advised to stay updated on notification methods after submission.
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