Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6039277)

Tender Title: Supply and Installation of Video Conferencing Camera and Speakerphone
Tender Reference Number: GEM/2025/B/6039277
Issuing Authority/Department: Department of Defence, Ministry of Defence

Introduction

The Department of Defence is inviting bids for the supply and installation of Video Conferencing Cameras and Speakerphones under the tender reference number GEM/2025/B/6039277. This initiative aims to enhance communication capabilities within the department while ensuring adherence to high-quality standards and performance expectations.

Scope of Work and Objectives

The scope of this tender includes:

• Supply of two high-performance Video Conferencing Cameras along with Speakerphones.
• Installation and setup of the equipment in specified locations under the Department of Defence.
• Provision of warranties, technical support, and maintenance services following installation.

The objective of this tender is to procure technologically advanced video conferencing equipment that ensures efficient communication and collaboration among teams, thereby facilitating better decision-making processes.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

• Registered as a legal entity, compliant with relevant industry standards.
• Experience in supplying similar electronic or communication equipment.
• Evidence of previous projects completed within the last three years.

Technical Requirements

Bidders must ensure that the proposed products meet the following technical specifications:

• High-definition video resolution for clear imaging.
• Suitable compatibility with existing software and hardware systems within the department.
• Adequate audio clarity provided by the speakerphones, capable of accommodating large meeting spaces.
• Compliance with relevant safety and performance standards.

Financial Requirements

Bidders are required to provide a clear breakdown of costs associated with the:

• Purchase of equipment.
• Installation and setup services.
• Any additional service fees over the warranty period.

The pricing structure must be competitive and transparent which will play a key role in the bid evaluation process.

Document Submission Details

Preferred formats for document submission include:

• PDF for technical and financial proposals.
• Excel or Word formats for price listings.

All documents must be submitted electronically through the designated tender portal by the specified deadline.

Special Provisions

Provisions are in place for Micro, Small, and Medium Enterprises (MSEs) to encourage their participation in this tender. Bidders qualifying as MSEs will receive benefits such as relaxed eligibility criteria and a priority evaluation process.

Evaluation Process

The evaluation of bids will be carried out based on:

• Technical compliance with specified requirements.
• Financial proposal competitiveness.
• Delivery capabilities and timelines.

A detailed scoring matrix will be used to rank bidders based on the above criteria.

Delivery Locations

Successful bidders will be required to deliver the equipment to predetermined locations specified by the Department of Defence.

Contact Information

For additional queries and further clarification, interested bidders can seek information through the official contact channels outlined in the tender documents.