Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6148812)

Tender Title: Plug in Board

Tender Reference Number: GEM/2025/B/6148812
Issuing Authority/Department: Department of Defence, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to procure Plug in Boards of superior quality suitable for use in various applications as specified by the Department of Defence. The scope includes providing adequate quantities, adhering to quality standards, and ensuring the timely delivery of products while fulfilling all technical specifications laid out by the department. Vendors are expected to offer competitive rates and demonstrate flexibility in terms of customization based on departmental needs.

Eligibility Criteria

Vendors applying for this tender must meet the following eligibility criteria:

1. Must be a registered entity with valid business documentation.
2. Should not be blacklisted from participating in government contracts.
3. Must comply with all regulatory requirements as specified in the tender document.
4. Demonstrated experience in manufacturing and supplying electrical components, particularly plug in boards.

Technical Requirements

Technical specifications for the plug in boards must include:

• Compliance with national and international safety standards.
• Electrical ratings and operational voltage as prescribed in the tender specifications.
• Detailed product datasheets showcasing compatibility and efficiency.
• Evidence of quality control methods employed during manufacturing.

Financial Requirements

Vendors must fulfill the financial criteria, which include:

• Providing a price quotation that is competitive yet aligns with the budgetary guidelines of the Department of Defence.
• Submission of financial statements for the last three fiscal years to verify financial stability.
• Payment terms, including the percentage and conditions of upfront payments, must be clearly articulated.

Document Submission Details

All required documents should be submitted in a sealed envelope clearly marked with the Tender Reference Number. The submissions must include the following:

• Technical and financial bids.
• Relevant business certificates, including GST registration and any other compliance documentation.
• A signed declaration stating adherence to the government's procurement policies. Submissions should be in PDF format and must be made before the cut-off date outlined in the tender specifications.

Special Provisions

The tender outlines provisions to promote Micro, Small, and Medium Enterprises (MSEs), encouraging their participation by offering financial benefits such as bid discounts and relaxed eligibility norms.

Evaluation Process

All bids will be evaluated based on multiple factors, including:

• Compliance with technical specifications.
• Financial viability and competitive pricing models.
• Vendor experience and reliability. The evaluation committee reserves the right to conduct interviews or seek additional information if required.

Delivery Locations

Products must be delivered to designated locations as specified in the individual purchase orders issued by the Department of Defence. Delivery timelines and methods will be discussed upon finalization of the contract, emphasizing adherence to project timelines.

Contact Information

For any inquiries, please refer to the contact details provided in the separate communication or tender document, as they will not be disclosed here for privacy reasons.