Tender Title: ARS Items
Tender Reference Number: ea2197a5
Issuing Authority/Department: Ministry of Defence - Department of Defence
The ARS Items tender pertain to the procurement of various cleaning and maintenance supplies essential for operational efficiency within governmental departments. This tender encompasses a comprehensive list of items including but not limited to tube fluorescent lamps, CFL lamps, cleaning brushes, and various cloth materials. The total quantity of items required for this tender is approximately 1242 units.
Scope of Work and Objectives
The primary objective of this tender is to ensure the availability of high-quality cleaning supplies that meet technical specifications and quality standards defined by the Ministry of Defence. These supplies will enhance the hygienic standards within governmental facilities and ensure safe operational upkeep. Bidders will be required to provide these items in accordance with the detailed Bill of Quantities (BoQ) included in the tender documentation.
Eligibility Criteria
To qualify for this tender, bidders must meet several eligibility requirements including:
- Be a registered and recognized entity in the relevant industry.
- Provide evidence of experience in supplying similar items.
- Comply with any specific certifications required by the Ministry of Defence.
Technical Requirements
Bidders must adhere to stringent technical specifications in their submissions. This includes:
- Maintenance of specified quality standards for all cleaning and maintenance items.
- Compliance with the 'Make in India' policy, thereby promoting local manufacturing and procurement.
Financial Requirements
Bidders must be prepared to furnish the necessary financial documentation, which may include:
- Bank statements and financial statements providing evidence of stability and capability to undertake the contract.
- An Earnest Money Deposit (EMD) may be required as a form of security to safeguard against non-compliance.
Document Submission Details
All documents must be submitted electronically through the designated e-procurement platform by the stated deadline. Submission should include:
- Technical proposals,
- Financial proposals,
- Compliance declarations,
- Any other required documentation as per the BoQ details.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing potential benefits such as relaxed eligibility criteria and enhanced evaluation scores. Startups are also encouraged to submit proposals, promoting innovation in product offerings.
Evaluation Process
Bids will undergo a thorough evaluation process, focusing on both technical and financial proposals. The evaluation criteria will prioritize:
- Compliance with technical specifications,
- Price competitiveness,
- Experience and capability demonstrated in previous contracts.
Delivery Locations
The successful bidder will be responsible for the logistics and delivery of the items to specified locations determined by the Ministry of Defence. Detailed delivery schedules will be outlined in the project plan.
Contact Information
For any queries regarding this tender, participants are encouraged to reach out through the official procurement channels provided on the e-procurement platform link.
Tender BOQ Items
29 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity in the relevant industry, demonstrating prior experience in supplying similar products, and compliance with any required certifications from the Ministry of Defence. Bidders should also adhere to local content compliance norms and provide necessary documentation proving their operational capabilities.
Bidders are required to ensure their supplied items meet the defined technical specifications listed in the Bill of Quantities. This includes maintaining high quality standards for products such as cleaning supplies and adhering to prescribed safety requirements. Compliance with the Make in India initiative is also evaluated.
An Earnest Money Deposit (EMD) is a form of security provided by bidders to ensure compliance during the tender lifecycle. The EMD amount can vary based on the total value of the tender. Bid submissions must include this deposit, which is refundable to non-successful bidders but forfeited in case of withdrawal post-bid submission.
Documents must be submitted electronically through the designated e-procurement platform, ensuring compliance with specified formats. It is crucial to double-check that all documents, including technical and financial proposals, are complete and correctly formatted as outlined in the submission guidelines.
Micro, Small, and Medium Enterprises (MSEs) are given preference in this tendering process. They can enjoy benefits such as relaxed eligibility criteria, access to financial support during submission, and enhanced scoring during the evaluation process. Furthermore, the tender promotes compliance with local content rules encouraging MSE participation in government procurement.
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