Tender Title: Executive Office Furniture
Tender Reference Number: 1d7fb4dc1
Issuing Authority/Department: Ministry of Defence, Department of Defence
The Ministry of Defence invites bids for the procurement of Executive office furniture designed specifically for the operational needs of various government departments. The scope of work for this tender encompasses the supply of high-quality office furniture, including executive tables, revolving chairs, and specific components as specified in the approved Technical Specifications (ATC). In total, the tender encompasses a requirement for 94 units of various office furniture pieces.
Scope of Work and Objectives
The primary objective is to furnish the offices with durable and ergonomically designed furniture that enhances workplace productivity and comfort. The items to be supplied include, but are not limited to:
- Executive tables with specified dimensions and designs
- Executive revolving chairs with high back cushions
- Computer chairs and tables tailored for functional needs
- Glass table tops as specified
- Office almirah with shelves, and tables for clerical staff
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with valid business licenses. Eligible bidders may include manufacturers, authorized dealers, or distributors of the required office furniture. They should demonstrate experience in delivering similar products to government entities or large corporations.
Technical Requirements
Participants are required to comply with strict technical specifications as detailed in the ATC documents. This includes quality standards for materials used and design efficiency, ensuring all products are conducive to a professional and ergonomic environment.
Financial Requirements
Bidders must ensure financial solvency and demonstrate adequate financial capacity to undertake this contract. They may be required to provide financial statements as proof of their financial health.
Document Submission Details
All required documentation must be submitted electronically via the government e-marketplace portal. Bidders should ensure that their submissions follow the prescribed formats detailed in the tender invitation to avoid disqualification.
Special Provisions
This tender includes provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring they have equal opportunities to participate and benefit from this procurement.
Evaluation Process
Submissions will undergo a thorough evaluation process, assessing both qualitative and quantitative aspects of the bids. Factors such as technical compliance, pricing structures, and delivery timelines will play a significant role in the evaluation.
Delivery Locations
The successful bidder shall deliver the furniture items to designated government offices as specified in the subsequent communication following the award of the contract.
Contact Information
For further queries or information regarding this tender, interested parties are encouraged to reach out via the official procurement platform or designated ministry contacts provided in the tender documentation.
In summary, this procurement opportunity presents a significant chance for qualified vendors to engage with the Ministry of Defence and support the functional needs of various government offices through high-quality office furniture solutions.
Tender BOQ Items
8 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license, and having prior experience in supplying office furniture to government departments or large enterprises. Companies must be capable of demonstrating their operational capacity to manage such contracts effectively, particularly when supplying executive office furniture.
Bidders are required to submit relevant certificates that include their business registration certificate, GST registration, and any quality certifications related to the furniture industry. Compliance with technical specifications laid out in the ATC may also necessitate additional documents that affirm product quality standards.
Bidders can register through the government e-marketplace portal, which facilitates the bidding process. Registration involves creating an account, filling in necessary details, and submitting required documents electronically. It’s crucial to follow all steps meticulously to avoid any participation issues in the tender bid.
Documents must be submitted in specified formats such as PDF or DOC, as directed in the tender invitation. It is essential to adhere to the document submission guidelines to ensure that submitted bids are not rejected due to formatting issues.
The Earnest Money Deposit (EMD) is a form of security that bidders must submit along with their bid documents. The EMD ensures that the bidder remains committed for the duration of the bidding process. Specific details regarding the amount and payment methods will be specified in the tender documentation.
By addressing these key areas, participants can better prepare for the bid, ensuring compliance with requirements and enhancing their chances of successful participation in the tender process for executive office furniture.
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