Tender Title: Supply and Installation of Various Office Equipment

Reference Number: GEM/2025/B/6117090

Issuing Authority: Department of Defence, Ministry of Defence

The Department of Defence is seeking bids for the Supply and Installation of Various Office Equipment. The objective of this tender is to procure essential office equipment, including Refrigerators with 500 liters capacity, Fax Machines, Laserjet Mono Printers, and Lead Acid Batteries of specific capacities. This procurement will support the operational efficiency of the defence sector by ensuring that staff members have access to the necessary tools to perform their duties.

Scope of Work

The successful bidder will be responsible for

• Providing a total quantity of 5 units for each type of equipment specified, including:
  • Refrigerators (500 liters capacity)
  • Fax Machines
  • Laserjet Mono Printers
  • Lead Acid Batteries (12V 100 AH and 12V 80 AH)
• Installation of the supplied equipment at designated locations as specified by the department.
• Ensuring compliance with all provided technical specifications and quality standards throughout the process.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity under the applicable laws.
• Should have a proven track record of supplying similar equipment to government or reputable private organizations.
• Must provide necessary certifications including quality and compliance certifications relevant to the equipment being supplied.

Technical Requirements

The equipment must meet specific technical specifications as outlined in the tender documentation.

• Refrigerators must be energy-efficient and have appropriate refrigeration technology.
• Printers should be compatible with various formats and possess high throughput capabilities.

Financial Requirements

Bidders are required to demonstrate financial stability by providing recent financial statements and proof of past contracts. All prices quoted must be competitive and inclusive of any applicable taxes.

Document Submission Details

Bidders must prepare and submit their proposals, including all required documents, in the prescribed format. Submission methods may include electronic means or physical delivery, as detailed in the tender package.

Special Provisions

• MSE/Startup Benefits: The tender may offer preferential terms for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging inclusive participation.
• Compliance with government policies that prioritize local content is encouraged to enhance procurement from local industries.

Evaluation Process

Submissions will be evaluated based on various criteria, including technical compliance, financial viability, quality standards, and past performance records. Bidders that meet the outlined specifications will be shortlisted for further evaluation.

Delivery Locations

Successful bidders will be responsible for delivering the equipment to specified locations, which will be communicated upon award of the contract.

Contact Information

For further inquiries, bidders are encouraged to reach out through official channels provided in the tender documents. Specific emails or phone numbers should be consulted within the context of the submission guidelines.

By providing a comprehensive overview of the tender specifications, this description aims to equip prospective bidders with all relevant information necessary for submission and successful inclusion in the procurement process.