Tender Title: Spare Parts of HMP WILSON
Reference Number: GEM/2025/B/6202269
Issuing Authority/Department: Department of Defence, Ministry of Defence
The tender titled Spare Parts of HMP WILSON aims to procure essential components to support the operational efficiency and maintenance of equipment. The scope of work entails the supply of various spare parts which are crucial for the functioning of the machinery. This tender includes specific components such as the Belt Conveyor, Reduction Gear Box, and additional parts necessary for the complete assembly and functionality.
Scope of Work and Objectives
The primary objective is to secure a reliable supply of spare parts, which includes items like the WMLOC-406 series components:
- Belt Conveyor (24500X500X 4PLY)
- Reduction Gear Box (D13 1)
- Additional parts such as Pedestal Bearings, V Belts, and Rollers.
This procurement is crucial for maintaining operational capabilities and ensuring that all machinery remains functional and efficient.
Eligibility Criteria
Eligible bidders must meet certain criteria, which typically include being a registered entity under relevant business categories, possessing a valid GST registration, and having a track record of successfully supplying similar components.
Technical Requirements
Bidders are expected to comply with the technical specifications detailed in the tender documentation, which includes adherence to quality standards pertinent to the spare parts. Specific weights, dimensions, material quality, and any required certifications must be provided along with the technical proposal.
Financial Requirements
Proposals must include a financial bid that reflects the cost of the specified parts, alongside any additional costs for shipping or auxiliary services. The submission of an Earnest Money Deposit (EMD) is also required to ensure serious engagement in the bidding process.
Document Submission Details
All documents must be submitted electronically through the designated tender portal. Bidders should ensure that all submissions comply with the specified formats, which typically include both PDF and Excel formats for bid documents and technical specifications.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, thereby contributing to inclusive growth and promoting local manufacturing.
Evaluation Process
Tenders will undergo a comprehensive evaluation process that assesses technical competence and financial viability. This process will prioritize bidders who meet the stringent eligibility requirements and demonstrate the capacity to deliver quality products on time.
Delivery Locations
The spare parts are to be delivered to designated locations as specified in the tender documentation. All deliveries should be made within the established timeline to ensure seamless integration with ongoing operations.
Contact Information
For further inquiries regarding the tender, applicants are encouraged to reach out via the official communication channels listed within the tender portal. It is advisable not to utilize unofficial communication means to ensure reliability and proper documentation.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a valid GST registration, and a demonstrated history of providing similar spare parts. Specific proofs of previous contracts and quality certifications may also be required, further emphasizing adherence to technical specifications.
The technical specifications for the spare parts involve meticulous adherence to the defined quality standards, weight specifications, and material quality. Bid submissions should include detailed technical documentation and compliance checks to confirm the executable standards set by the Department of Defence.
The Earnest Money Deposit (EMD) is a mandatory upfront payment that secures the bid proposal. It indicates the bidder’s serious intention to participate in the procurement process. The specific amount and acceptable payment methods will be outlined in the detailed tender document.
Tender documents must be submitted electronically through the designated online portal. Bidders should ensure that submissions are in the stipulated formats, typically including PDF for technical documents and Excel for cost bids. Timely submission is crucial for eligibility.
Yes, there are special provisions designed to facilitate participation by Micro, Small, and Medium Enterprises (MSEs). Benefits may include requirements for lower financial thresholds, preferential consideration in evaluation criteria, and support through the registration process to encourage local suppliers.
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