Tender Description for GEM/2025/B/6155329
The tender titled Repair and Overhauling Service - Yearly routine on FM 200 system for ICGS C-143 (Tender Reference: GEM/2025/B/6155329) is issued by the Department of Defence, under the umbrella of the Ministry of Defence. This tender seeks qualified service providers to perform annual maintenance and overhauling tasks on the FM 200 fire suppression system installed on the ICGS C-143 vessel.
Scope of Work and Objectives
The primary objective of this tender is to ensure the FM 200 system is maintained to operate efficiently and effectively, ensuring the safety and compliance of the vessel in line with established safety protocols. Potential bidders are expected to provide comprehensive services, including but not limited to:
- Routine inspection of the FM 200 system.
- Comprehensive repair and overhaul services as necessary.
- Documentation of all maintenance activities and recommendations for any immediate repairs.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria. Prospective bidders are required to have:
- Valid registration as a service provider within the relevant industry.
- Proven experience in providing maintenance services for fire suppression systems.
- Appropriate qualifications and certifications for personnel involved in servicing.
Technical Requirements
Bidders must demonstrate their technical capability by providing:
- Detailed presentation of technical qualifications.
- Evidence of prior successful maintenance of similar fire suppression systems.
- Compliance with national safety standards relevant to fire and safety systems.
Financial Requirements
Bidders are expected to submit financial documentation that includes:
- Valid GST registration.
- Audited financial statements for the previous three years to confirm financial stability.
- An earnest money deposit (EMD) as specified in the detailed tender announcement.
Document Submission Details
Interested parties must submit their bids online through the GEM portal by the specified deadline, including all necessary documentation outlined in this tender.
Special Provisions
This tender may have special provisions for Micro, Small, and Medium Enterprises (MSEs), promoting inclusivity in public procurement. Bidders are encouraged to refer to the official tender document for a comprehensive understanding of these benefits.
Evaluation Process
The evaluation of bids will be conducted based on established criteria, including but not limited to:
- Technical capability.
- Financial stability and bid competitiveness.
- Compliance with submission requirements.
Delivery Locations
The servicing of the FM 200 system will occur on-site at the ICGS C-143 location. Bidders must ensure their capability to service remotely or at the designated site as necessary.
Contact Information
For any inquiries regarding this tender, interested parties can refer to the official Department of Defence contact points listed within the tender documentation.
In conclusion, this tender presents an excellent opportunity for service providers specializing in fire suppression systems to demonstrate their capabilities in a critical maintenance role. All interested bidders are encouraged to review the full tender requirements and prepare their submissions accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a valid license to operate. Bidders must have demonstrable experience in maintaining fire suppression systems, particularly FM 200 systems, and provide certifications to validate their claims. Furthermore, bidders should ensure that their personnel possess the necessary qualifications and training to meet safety standards applicable to the industry. It is crucial to review the complete eligibility criteria outlined in the tender document to confirm compliance before submission.
Bidders need to comply with specific technical specifications to qualify for this tender. This includes having a thorough understanding of FM 200 systems and maintaining adherence to all national and local safety regulations. Moreover, service providers must showcase their ability to conduct inspections, repairs, and overhauls efficiently, ensuring that all work performed meets industry quality standards. Familiarity with testing criteria will also be evaluated during the submission phase.
The Earnest Money Deposit (EMD) is a specified amount that bidders must submit along with their bids to demonstrate their seriousness towards the tender. The exact amount required can be found in the tender document. It is typically released back to unsuccessful bidders after the evaluation process is complete. This deposit is a crucial part of the submission, and all bidders must ensure compliance with this financial requirement to be eligible.
Bids for this tender should be submitted electronically through the GEM portal only. It is imperative to follow the guidelines provided in the tender document for submission methods. Ensure all required documentation is uploaded in the accepted formats such as PDF or Word files. Timely submissions are critical, and bidders must account for potential technical issues by applying early.
Yes, there are several benefits available for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. The government encourages MSEs by allowing relaxation in certain qualifications and providing them with preferential treatment during the evaluation process. Bidders are highly encouraged to review specific provisions in the tender documentation that detail these advantages, as they can substantially improve opportunities for MSEs to successfully win government contracts.
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