Tender Title: Custom Bid for Services - Lumpsum Charges for Maintenance of Plasma Cutting Machine
Tender Reference Number: GEM/2025/B/6143437
Issuing Authority: Department of Defence Production, Ministry of Defence
The Custom Bid for Services - Lumpsum Charges for Maintenance of Plasma Cutting Machine seeks qualified vendors to provide comprehensive maintenance services for plasma cutting machines for a contractual duration of two years. This contract aims to ensure optimal performance and longevity of the machinery while adhering to quality standards set by the industry.
Scope of Work and Objectives
The successful bidder will be responsible for implementing a robust maintenance program that encompasses routine check-ups, preventive maintenance, and necessary repairs of the plasma cutting machines. The objective is to minimize downtime and ensure that the machines operate at peak efficiency. The service scope includes:
- Regular inspections and performance analyses
- Replacement of worn components
- Emergency and corrective maintenance as necessary
- Training of operating personnel
Eligibility Criteria
To participate in the tendering process, prospective bidders must demonstrate the following eligibility requirements:
- Registered entity in compliance with relevant government regulations
- Previous experience in similar maintenance services of at least two years
- Capability to provide timely support and part replacements
- Adequate financial capacity to fulfill the contract obligations
Technical Requirements
Bidders must provide evidence of technical skills, qualifications, and resources, including:
- Certified personnel to perform maintenance services
- Documentation of past projects showcasing technical expertise
- Compliance with ISO 9001 Quality Standards or other relevant certifications
- Ability to follow specified maintenance schedules and respond to service requests promptly
Financial Requirements
The financial assessment will consider:
- Submission of bids must include a complete breakdown of costs associated with the maintenance services
- A valid Earnest Money Deposit (EMD) to ensure commitment to the tender
- Compliance with payment terms as specified in the tender documentation, including payment timelines and invoicing procedures
Document Submission Details
Bidders are required to submit the following documents:
- Completed bid forms
- Company registration certificates
- Technical and financial proposals
- Any additional documents as specified in the job requirements The submission methods accepted are both electronic and physical copies, ensuring flexibility for all potential vendors.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing them preferential treatment in the evaluation process. Startups are also encouraged to apply, fostering innovation and supporting local businesses. It is crucial for vendors to be compliant with 'Make in India' policies to strengthen local content and procurement rules.
Evaluation Process
The evaluation process will be thorough and multi-faceted, considering both technical and financial proposals. Key factors include:
- Adherence to technical specifications
- Cost-effectiveness of the proposal
- Past performance history and reliability Bidders selected will be notified, and the final decision will be communicated clearly.
Delivery Locations
The maintenance services will primarily be required at the designated facilities specified by the Department of Defence Production. Vendors must ensure that they can efficiently deliver services at these locations.
Contact Information
For further inquiries or clarifications regarding this tender, potential bidders are encouraged to reach out to the official contacts at the Department of Defence Production. Please ensure that all communications adhere to the guidelines set in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements for this tender specify that bidders must be registered entities complying with relevant regulations. Additionally, they should possess at least two years of experience in similar maintenance services, supported by technical qualifications and financial capability to fulfill the contract obligations.
Bidders are required to provide certificates pertaining to their company registration, quality compliance (such as ISO 9001 certification), and any other relevant technical credentials that demonstrate their experience in maintenance services. These required certificates will be part of the submission document.
To register for this tender, interested vendors must complete the expected submission of the completed bid forms and required documents showcasing their capabilities. The registration process also includes adhering to submission deadlines and ensuring that all necessary information is accurately provided to avoid disqualification.
Participants in this tender are required to submit a valid Earnest Money Deposit (EMD) to demonstrate their commitment. This deposit ensures that bidders are serious about their submissions and will comply with the tender’s terms. Details regarding the amount and acceptable payment methods are included in the tender documentation.
This tender includes specific provisions that promote participation from Micro, Small, and Medium Enterprises (MSEs), offering them benefits such as preferential treatment in the evaluation process. MSEs are encouraged to take part, aligning with government initiatives to foster local entrepreneurship and economic growth.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders