Department of Defence Production Tender by Hindustan Aeronautics Limited (hal) (GEM/2025/B/6167098)
Fume extraction unit for filteration of soldering fumes
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Tender Title: Fume Extraction Unit for Filtration of Soldering Fumes
Tender Reference Number: GEM/2025/B/6167098
Issuing Authority: Department of Defence Production, Ministry of Defence
The Department of Defence Production, under the Ministry of Defence, invites qualified suppliers to submit their bids for the supply of fume extraction units designed specifically for the effective filtration of soldering fumes. This initiative is aimed at enhancing workplace safety by minimizing hazardous fumes generated during soldering processes in various manufacturing environments.
Scope of Work and Objectives
The primary objective of this tender is to procure 200 fume extraction units that are capable of efficiently purifying soldering fumes to ensure compliance with occupational safety standards. The selected units should demonstrate a high-performance filtration system, user-friendly operation, and durability appropriate for industrial use. Additionally, suppliers are encouraged to propose units that incorporate innovative technologies designed to enhance air quality.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- The supplier must be a registered business entity in India, specializing in manufacturing or supplying fume extraction systems or related products.
- Prior experience in successfully completing similar supply contracts will be considered advantageous.
- Compliance with Make in India initiatives, promoting local manufacturing, is encouraged.
Technical Requirements
All proposed fume extraction units must conform to the following technical specifications:
- Adequate airflow rates suitable for the soldering stations they will serve.
- High-efficiency particulate air (HEPA) filters capable of capturing fine particulates and fumes.
- Easy maintenance features, including accessible filter replacement mechanisms.
- A compact design suitable for installation in various workspaces without compromising functionality.
Financial Requirements
Bidders should demonstrate financial sustainability through satisfactory bank statements or financial records, showcasing the capability to fulfill the contractual obligations without hindrance. Additional financial documentation or certifications may be requested during the evaluation process.
Document Submission Details
Prospective bidders should prepare and submit bids in a sealed envelope addressed to the Department of Defence Production. The submission should include all necessary documents, including technical specifications, compliance certifications, and financial statements. All bids must be submitted in English and must adhere to the prescribed format specified in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits such as relaxed qualification criteria and additional support during the bidding process. Participation aims to promote local sourcing and innovation in the manufacturing sector.
Evaluation Process
Bids will undergo a comprehensive evaluation process based on the following parameters:
- Compliance with technical specifications.
- Financial viability and sustainability.
- Past performance and reliability of the bidder.
- Recommendations from previous clients, if applicable.
Delivery Locations
Successful bidders will be responsible for timely delivery of the fume extraction units to the specified locations as outlined in the contract. Deliveries should be made to production facilities within India, ensuring adherence to agreed timelines to facilitate seamless project continuity.
Contact Information
For additional queries related to this tender, bidders may reach out to the Department of Defence Production through the official communication channels provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity specializing in the manufacturing or supply of fume extraction systems. Suppliers must demonstrate previous experience in successfully completing similar contracts. Additionally, compliance with the ‘Make in India’ initiative is essential, promoting local sourcing and production. Companies registered as Micro, Small, and Medium Enterprises (MSEs) are also encouraged to apply, benefiting from relaxed criteria.
The technical specifications mandating the fume extraction units focus on several critical features: the units should provide adequate airflow rates, incorporate high-efficiency particulate air (HEPA) filters for capturing particulates, ease of maintenance including simple filter replacement mechanisms, and a compact design suitable for various industrial environments. Suppliers must ensure that their proposals meet or exceed these specifications to qualify for evaluation.
Bidders are required to prepare a sealed envelope that includes all necessary documents, such as technical specifications, compliance certifications, and financial statements. All submissions must be addressed to the Department of Defence Production and submitted in English, following the prescribed format highlighted in the tender documentation. Adhering to these submission guidelines is crucial for eligibility.
The payment terms for the tender typically require a structured approach where a percentage of the total payment may be made upfront, followed by subsequent payments upon delivery and commissioning of the units. Detailed payment conditions would be outlined in the contract following successful bid evaluations. Suppliers should ensure they have financial strategies in place to meet these requirements.
Micro, Small, and Medium Enterprises (MSEs) benefit significantly from participating in this tender through relaxed qualification criteria and additional support provided during the bidding process. The tender encourages local manufacturing and offers MSEs a platform to contribute innovatively to the industry, promoting growth and sustainability within the sector. Compliance with ‘Make in India’ policies is also favorable for MSEs seeking opportunities for expansion.
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