The Tablet Based Biometric Attendance System (V2) tender, referenced as GEM/2025/B/6175162, is issued by the Home and Hill Affairs Department of West Bengal. This initiative aims to enhance attendance tracking and management through innovative technological solutions in educational institutions, governmental offices, and other organizations within the state.

Scope of Work and Objectives

The primary objective of this tender is to procure a robust Tablet Based Biometric Attendance System, which includes the supply, installation, configuration, and maintenance of biometric attendance devices integrated into tablet systems. The expected functionalities cover:

• Real-time attendance tracking
• User-friendly interface
• Advanced biometric recognition features
• Data security and reporting capabilities

The successful bidder will need to meet the exact specifications and integrate the system with existing frameworks to ensure seamless operation across various departments.

Eligibility Criteria

To qualify for the tender, bidders are expected to meet the following eligibility requirements:

• Must be a registered entity under relevant laws of the state.
• Previous experience in implementing biometric attendance systems or similar projects is required.
• Possession of necessary certifications and licenses to operate in the technology sector.
• Financial stability to undertake the scope of work as outlined.

Technical Requirements

The technical requirements for the biometric attendance system include:

• Capability to enroll multiple users and manage high volumes of attendance data.
• Compatibility with various biometric methods including fingerprint and facial recognition.
• Robust data encryption to protect sensitive information.
• Extensive battery life for mobile use and consistent updates for software.

Financial Requirements

Bidders should demonstrate financial capacity through the submission of recent financial statements, bank guarantees, and performance bonds, which play a crucial role in the financial evaluation process. It's important that proposals indicate a clear and competitive pricing structure.

Document Submission Details

All bidders must submit their proposals by the designated deadline. The tender documents, including technical and financial proposals, should be formatted professionally and include all necessary compliance documentation. Proposals must be submitted electronically as per the guidelines, ensuring they meet any specified format standards.

Special Provisions

Special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are established to support local businesses. Bidders falling under these categories may receive benefits such as bid discounts, additional time for performance execution, and consideration in the evaluation process.

Evaluation Process

The evaluation of submitted bids will be conducted based on predetermined criteria. The evaluation process includes assessments of technical specifications, financial proposals, and the bidder's past performance. Ensuring compliance with local content and procurement policies will also be critically involved in the selection.

Delivery Locations

The successful bidder will be required to deliver the Tablet Based Biometric Attendance System to various locations specified by the Home and Hill Affairs Department, covering key government premises across West Bengal.

Contact Information

For further inquiries, bidders are encouraged to contact the issuing authority within the stipulated timeframe through recognized channels. Details are typically found in the tender documentation provided during the submission phase.

In summary, this tender aims at vastly improving attendance management systems, thereby enhancing workplace efficiency and accountability throughout West Bengal's administrative and educational sectors.