NA Tender by Directorate General Of Lighthouses And Lightships (GEM/2025/B/6174370)
Tablet Based Biometric Attendance System (V2)
Tender Timeline
Tender Title: Tablet Based Biometric Attendance System (V2)
Reference Number: GEM/2025/B/6174370
Issuing Authority/Department: Ministry of Ports, Shipping and Waterways
Scope of Work and Objectives
The objective of this tender is to procure a Tablet Based Biometric Attendance System (V2) that will enhance attendance management within the Ministry. The scope of work includes the supply, installation, and maintenance of a biometric attendance system that integrates with existing departmental processes. The chosen vendor will be responsible for ensuring that the system meets all specified technical requirements and local regulations, thereby ensuring streamlined operations for attendance tracking.
Eligibility Criteria
To qualify for participation, bidders must be registered entities with relevant experience in supplying biometric and attendance management systems. Organizations must demonstrate their capacity to deliver hardware, software, and maintenance support for biometric systems. Prior successful installations in government departments will be advantageous.
Technical Requirements
Bidders are required to meet the following technical specifications:
- Provision of a tablet-based interface that supports biometric capturing.
- Compatibility with existing departmental software systems.
- High-resolution cameras with accurate facial recognition capabilities.
- An intuitive user interface that can be easily adapted by staff.
- Data security measures in compliance with local regulations.
Financial Requirements
Interested vendors must provide a detailed breakdown of costs associated with the procurement, installation, and maintenance of the system. Clarity in potential additional costs, including training for staff and post-installation support, is essential. Bidders should also comply with the established payment terms outlined in the tender documentation.
Document Submission Details
All bids must be submitted electronically through the appropriate government e-marketplace platform. Vendors must ensure that their submissions include all necessary documents, technical specifications, financial details, and feedback forms. Submissions that do not comply with the required format will be disqualified.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive specific benefits such as reduced eligibility criteria and support during the bidding process to foster inclusive procurement practices.
Evaluation Process
Bids will be assessed based on a multi-criteria evaluation that considers technical compliance, financial bids, and the vendor’s experience. Special emphasis will be placed on the ability to deliver products and services that adhere to quality standards and timelines.
Delivery Locations
The products and systems supplied under this tender will be delivered to designated locations as specified by the Ministry of Ports, Shipping, and Waterways across various facilities.
Contact Information
For further inquiries regarding this tender, participants may refer to the tender documentation available through the government e-marketplace portal for accurate communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that possesses experience in supplying biometric attendance solutions. Bidders must showcase their capability to install and support such systems effectively, particularly within government frameworks. Providing documentation that evidences previous successful installations will enhance the chances of qualification.
Bidders are expected to include relevant certificates that validate their registration as a business entity, along with any specific technical certifications related to biometric technologies. It is advisable to provide compliance certificates that reflect adherence to industry standards and local regulatory requirements, which may improve the overall viability of the proposal.
To participate, vendors must register on the designated e-marketplace platform where this tender is hosted. The registration involves completing an application form and submitting the necessary documentation that proves legal compliance and technical capability. This ensures that all participants are vetted for eligibility before submission of their bids.
Submissions must adhere to specified formats as outlined in the tender documentation. Typically, accepted formats include PDF for document files, as well as Excel sheets for financial breakdowns. Bidders should ensure that their documents are clear, legible, and well-organized to facilitate a smooth evaluation process.
The payment terms will be detailed in the contractual agreement following bid approval. Generally, payments are structured to be milestone-based, wherein partial payments are made upon completion of specified benchmarks such as delivery, installation, and successful system operation. Clarity regarding these conditions during the bid stage is crucial for maintaining transparency and alignment between parties.
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