Department of Defence Production Tender by Yantra India Limited (GEM/2025/B/6206707)
Goods Transport Service – Per Trip based Service - Defence Goods; Open Body LCV Truck; Minimum C
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Tender Title: Goods Transport Service – Per Trip based Service - Defence Goods
Tender Reference Number: GEM/2025/B/6206707
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The purpose of this tender is to solicit bids for a Goods Transport Service specifically catering to the transportation of defence goods utilizing Open Body LCV Trucks with a minimum carrying capacity of 10 MT. This service is crucial for ensuring the secure and efficient transport of sensitive materials used by the defence sector.
Scope of Work and Objectives
The chosen contractor will be responsible for providing goods transport services that meet the specific requirements of the Defence Production Department. This includes:
- Transporting a total quantity of 25 trips for various defence goods.
- Ensuring compliance with all regulatory standards related to transportation in the defence sector.
- Maintaining high safety and security standards throughout the transportation process.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Applicants must be a registered transport service provider.
- Experience in transporting goods, particularly for defence or government entities, will be an added advantage.
- Proof of fleet capacity and reliability is mandatory.
Technical Requirements
The following technical requirements must be adhered to:
- Vehicles must be Open Body LCV Trucks meeting a minimum carrying capacity of 10 MT.
- Vehicles should be equipped with GPS tracking for real-time monitoring.
- Compliance with all vehicle safety and operational standards is expected.
Financial Requirements
Bidders are required to demonstrate their financial viability which includes:
- Submission of valid financial statements for the last three years.
- Details of transportation costs and pricing structure must be clearly defined.
Document Submission Details
All interested parties must submit the required documentation, including:
- A completed bid document in the specified format.
- Certificates indicating the bidder's registration and eligibility.
- Financial proof as previously mentioned.
Document submission should be carried out through the designated portal or physical submission as prescribed in the tender instructions.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate and will be given due consideration during the evaluation process.
Evaluation Process
The evaluation for this tender will be based on a combination of technical and financial criteria. The evaluation process will include:
- Assessment of compliance with technical specifications.
- Financial bids will be evaluated based on the cost-effectiveness and value offered.
Delivery Locations
The transport services should cater to various delivery locations designated by the Ministry of Defence, ensuring prompt delivery in line with operational demands.
Contact Information
For any inquiries related to this tender, please contact the Department of Defence Production.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in goods transportation, particularly for government or defence goods. Additionally, applicants must possess the necessary documents proving their vehicle fleet’s capacity and reliability.
Bidders must provide valid registration certificates, proof of vehicle compliance with safety standards, and any other relevant documents showcasing operational capability and reliability in service delivery.
The registration process typically involves signing up on the designated procurement platform, providing necessary identification and business credentials, and submitting the necessary documentation as detailed in the tender.
The accepted document formats for bid submission usually include PDF, Word documents, and spreadsheets as specified in the tender guidelines. Ensure to check the submission criteria to adhere to the required formats.
Bidders may be required to submit a performance security as part of the contract provisions. This is typically a certain percentage of the total contract value, ensuring compliance with the terms and conditions laid out in the contract.
Payment terms will be detailed in the tender document, typically involving invoicing upon completion of services delivered under the contract terms with possible milestone payments based on delivery or progress metrics.
During the price evaluation, factors such as quotes submitted, competitive pricing structures, and overall value offered relative to services provided will be analyzed to ensure the best value for the government.
Yes, there are benefits for MSEs, including incentives during the evaluation phase, ensuring that small businesses have a fair opportunity to compete for government contracts.
All participating bidders must comply with national safety regulations, vehicle operational standards, and security measures necessary for transporting defence-related materials and goods.
The evaluation and selection process will consist of a detailed review of submitted bids, assessing both technical specifications and financial offers. Only compliant bids will be considered for final selection.
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