Tender Title: Supply and Installation of Computer Printers and Multifunction Machines
Issuing Authority
The tender is issued by the Department of Defence Production, under the Ministry of Defence. This department plays a crucial role in procuring necessary equipment for various defense projects, ensuring quality and efficiency in supply.
Scope of Work and Objectives
The objective of this tender is to solicit bids for the supply and installation of Computer Printers and Multifunction Machines (MFM). The total quantity required is 8 units. The successful bidder will be responsible for providing fully functional machines that meet specific technical requirements and quality standards. The tender aims to enhance the operational capabilities of departmental offices by procuring efficient and reliable printing solutions.
Eligibility Criteria
Bidders must fulfill certain eligibility requirements to qualify for this tender. They should be registered entities with experience in supplying computer peripherals and should possess the necessary licenses and certifications to conduct business in this domain. Compliance with quality standards set forth by the issuing authority is also mandatory.
Technical Requirements
The technical specifications for the printers and multifunction machines include:
- Print Speed: Minimum of 25 pages per minute
- Functionality: Must support printing, scanning, copying, and faxing
- Connectivity: USB and Network capability
- Warranty: Minimum one-year warranty on parts and service Bidders should provide detailed technical documentation with their submission to demonstrate compliance with these specifications.
Financial Requirements
Bidders must fulfill financial criteria that may include proof of annual turnover, tax compliance, and any necessary financial statements. A detailed financial proposal must accompany the bid, outlining costs associated with both equipment and installation.
Document Submission Details
Interested vendors are required to submit their bids electronically through the designated portal. All bids must include:
- Technical Bid
- Financial Bid
- Required supporting documents (certifications, compliance details)
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages their participation by providing benefits during the evaluation process. Startups may also receive additional considerations under specific government policies aimed at bolstering new ventures.
Evaluation Process
The evaluation process will assess bids based on both technical capabilities and financial competitiveness. Bids will be reviewed comprehensively, and a scoring system will be utilized to ensure transparent and fair selection. The successful bidder will be notified through official communication channels.
Delivery Locations
Delivery of the printers and multifunction machines will be required at designated departments within the ministry, with specific locations provided upon successful bid acceptance. Timely delivery is essential to ensure operational readiness.
Contact Information
For additional inquiries regarding this tender, potential bidders may refer to the official communication channels outlined within the tender documents.
This tender represents a significant opportunity for suppliers to contribute to the operational advancements within the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Bidders must demonstrate previous experience in supplying similar equipment and provide necessary certifications to comply with government standards. It is essential that the participating vendors are compliant with quality benchmarks as established by the Department of Defence Production.
Yes, all bidders must adhere to stipulated quality standards ensuring that the machines meet operational effectiveness. Compliance entails meeting technical specifications like print speed and functionality requirements, as well as demonstrating adherence to the care protocols and service warranties. Certificates validating compliance with these standards must be submitted with the bid.
The submission process requires multiple documents formatted as either PDF or Word documents. Required documentation includes the technical bid, financial bid, and certificates demonstrating eligibility and compliance. Any applications or supplementary paperwork should be clear and concise, ensuring they fulfill all criteria as outlined to avoid disqualification.
Payment terms will generally be laid out in the contract post-evaluation. Typically, payments will be structured on delivery, installation, and subsequent acceptance of the equipment. Bidders should propose their terms clearly within their financial bids, ensuring they specify timelines and milestones for payment release.
Micro, Small, and Medium Enterprises (MSEs) have specific benefits in the evaluation and selection process, ensuring they have a level playing field when competing for government contracts. The tender encourages MSE participation by providing favorable conditions and may include simplified compliance procedures as well as concessions to help new businesses thrive. Additionally, they may find alignment with government schemes promoting local procurement.
By following the guidelines outlined in this tender, all interested vendors can ensure an effective bidding process that is compliant with statutory requirements and leverages competitive advantages.
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