Tender Title: Supply and Installation of LED Light Fittings
Tender Reference Number: GEM/2025/B/6177243
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The primary objective of this tender is to engage qualified contractors for the supply and installation of high bay LED fittings. This initiative aims to enhance the illumination quality and energy efficiency in various facilities under the purview of the Ministry of Defence. The scope emphasizes procuring 150 Watts high bay LED fittings along with options for additional wattages, ensuring a comprehensive lighting solution. The total quantity required is 9760 units, indicating a significant commitment to upgrading lighting installations.
Scope of Work and Objectives
The tender covers:
- Supply of 150 Watts high bay LED fittings
- Installation services for the specified fittings
- Options also include 200 Watts high bay LED fittings, 90 Watts medium bay LED fittings, and various other types of LED fixtures, reflecting a focus on diverse lighting needs for different areas.
The selected contractor will be responsible for both the provision and efficient installation of these lighting solutions to guarantee optimal operational performance in line with modern standards.
Eligibility Criteria
Eligible bidders must meet specific qualifications, including but not limited to:
- Being a registered entity.
- Demonstrating relevant experience in the supply and installation of LED fittings.
- Capacity to manage large-scale projects effectively.
Technical Requirements
Bidders need to provide:
- Detailed specifications of the LED light fittings being offered.
- Compliance with relevant quality standards, including energy efficiency ratings.
- Documentation validating technical credentials and product certifications.
Financial Requirements
Bid responses must include:
- Complete financial proposals outlining costs for both supply and installation.
- Evidence of financial stability sufficient to support the project.
- Proposed payment terms, ensuring clarity on submission timelines and payment triggers.
Document Submission Details
All submissions must be completed electronically through the designated tendering platform. It’s imperative to adhere to the submission guidelines to avoid disqualification. Additional instructions regarding the submission format and documents will be detailed during the tender process initiation.
Special Provisions
This tender holds specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are encouraged to participate, fostering inclusivity in procurement processes. Bidders from these categories may also benefit from provisions under government schemes to bolster their participation in larger tenders.
Evaluation Process
Tenders will undergo a thorough evaluation based on:
- Compliance with technical specifications.
- Financial bid competitiveness.
- Supplier capacity and experience.
The evaluation criteria underline the importance of not just cost but also quality and capability to deliver.
Delivery Locations
The final installations are expected at designated military and defense facilities across various locations under the Ministry of Defence. The locations will be specified in further communication following the bid submission process.
Contact Information
For any inquiries related to the tender, bidders are encouraged to follow the established communication channels provided during the tender announcement.
The successful bidder will play a crucial role in advancing the lighting infrastructure essential for operational efficiency within the military spectrum, thus contributing to greater energy savings and enhanced performance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity in good standing, possessing relevant experience in the supply and installation of LED fittings, and demonstrating the financial and operational capacity to handle large-scale projects. In addition, bidders must provide documentation validating their experience and capabilities to ensure compliance with the tender’s objectives. As part of the eligibility criteria, bidders are encouraged to explore options for Micro, Small, and Medium Enterprises (MSE) benefits to enhance their participation in government tenders.
Bidders must provide a suite of required certificates that typically includes proof of business registration, tax compliance certificates, product certifications (indicating compliance with industry standards), and any additional technical specifications relevant to the LED fittings being offered. Moreover, certifications that verify adherence to quality and energy efficiency standards are essential, ensuring that the products meet the anticipated operational requirements of the Ministry of Defence.
To participate, bidders must navigate the electronic tendering platform to initiate the registration process. This entails creating an account where they can submit their bids and required documents. Subsequently, they should ensure all necessary documents, including business certificates and product specifications, are uploaded in the accepted formats. Detailed guidelines regarding the registration process will typically be provided with the tender announcement, making it imperative to follow those procedures closely.
The tender submissions are expected to be conducted electronically through the designated tendering platform. Bidders must follow the outlined submission methods, which often require uploading formatted documents directly into the system. Adherence to prescribed document formats and structures is critical to avoid disqualification. Clear timeframes for submission will be established in the tender details, making timely completion necessary for participation.
The tender acknowledges the significant role that Micro, Small, and Medium Enterprises (MSEs) play in the economy and offers benefits aimed at facilitating their participation. These may include relaxed eligibility criteria, dedicated support services, and preferential scoring in the evaluation process. MSEs are encouraged to furnish their registrations and compliance certificates to fully benefit from these provisions, promoting their growth and sustainability within the competitive landscape of government tenders.
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