Department of Defence Production Tender by Directorate Of Ordnance Coordination And Services (GEM/2025/B/6062806)
AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Tender Timeline
Tender Title: AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Reference Number: GEM/2025/B/6062806
Issuing Authority
This tender is issued by the Department of Defence Production, which operates under the Ministry of Defence. The department is responsible for managing various defense-related procurements and services vital for the safety and security of national assets.
Scope of Work and Objectives
The primary objective of this tender is to procure Annual Maintenance Contracts (AMC) and Comprehensive Maintenance Contracts (CMC) for the Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler Systems across multiple facilities. The scope includes regular inspections, maintenance, and emergency repairs to ensure that these critical safety systems are operational at all times, safeguarding personnel and property from fire hazards.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Must be a registered entity with relevant operational capabilities
- Proven experience in providing maintenance services for fire detection and alarm systems
- Financial stability and capacity to undertake the required scope of work
Technical Requirements
Bidders must ensure that their services comply with all applicable safety standards and regulations relevant to fire safety systems. This includes adherence to guidelines established by authorities and bodies governing fire safety compliance.
Financial Requirements
Participants must demonstrate sufficient financial capacity and must provide necessary documentation that reflects their ability to meet the contract's financial commitments.
Document Submission Details
All documents must be submitted digitally through the specified procurement platform. It is crucial for bidders to ensure that all required documents are complete and comply with the format specified in the tender guidelines.
Special Provisions
This tender may provide specific benefits for Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging their participation in government procurement initiatives. Bidders are urged to review the specific provisions related to MSEs and start-ups outlined in the tender documentation.
Evaluation Process
The evaluation of bids will be conducted based on pre-defined criteria that assess the technical capabilities, compliance with eligibility, and pricing. Emphasis will be placed on the bidder's experience and their ability to meet the specified performance standards.
Delivery Locations
Services shall be rendered across various locations as defined in the tender scope. It will be incumbent on the successful bidder to ensure timely and efficient delivery of maintenance services at these designated locations.
Contact Information
For any inquiries, bidders may refer to the published contact information on the official tender platform. It is suggested to reach out timely for clarifications related to the tender to ensure all submissions adhere to requirements.
Conclusion
This tender represents a crucial opportunity for qualified service providers to engage in the vital field of fire safety and compliance. Interested parties should ensure that they meet the eligibility criteria and prepare their submissions thoroughly in accordance with the guidelines provided.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid operating license, proven experience in managing maintenance for fire detection and alarm systems, and evidence of financial capability to undertake the contract as per the specifications provided in the tender documents. Bidders are encouraged to provide all relevant certifications that demonstrate compliance with industry standards.
Bidder’s submissions must comply with relevant technical specifications that ensure safety and operational effectiveness of fire detection, alarms, and sprinkler systems. This includes adherence to national standards for fire equipment maintenance, periodic safety checks, and service reliability measures stated in the tender documentation. Emphasizing quality and compliance will improve bid competitiveness.
The Earnest Money Deposit (EMD) is a financial security requirement to ensure the seriousness of the bid submitted. Bidders must review the tender documents for specific amounts and acceptable formats for EMD submission. This deposit will be refunded post-evaluation unless the bidder is awarded the contract, in which case it becomes part of the performance security.
Documents must be submitted electronically through the procurement platform provided in the tender announcement. It is vital for bidders to adhere strictly to the submission methods outlined, ensuring all documents are formatted as specified and submitted before the set deadlines. Late submissions will not be entertained.
Yes, there are specific provisions in place to support MSEs and startups, encouraging their participation in government contracts. These provisions may include reserved quotas or relaxed financial criteria aimed at fostering inclusion in the procurement process. Bidders are encouraged to check detailed criteria and benefits to capitalize on these opportunities.
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