Tender Title: Procurement of 65 Types of Spares for ACE 3 Ton Capacity Forklift

Reference Number: GEM/2025/B/5862582

Issuing Authority/Department

This tender is issued by the Department of Defence Production, under the Ministry of Defence.

Scope of Work and Objectives

The primary objective of this tender is to secure the procurement of 65 different types of spare parts required for the functionality and maintenance of ACE 3 Ton capacity forklifts. The items included in this tender cover essential components such as Rubber Lower Engine Mountings, Rubber Upper Engine Mountings, various hoses, assemblies, and oil seals specifically designed for ACE machinery. Ensuring proper maintenance and functioning of these forklifts is critical for operational effectiveness in defense activities.

Eligibility Criteria

Bidders must meet the following eligibility criteria:

• Bidder should be a registered entity capable of delivering the required spare parts.
• Submission of authorized certifications is mandatory.
• Supporting documents must be provided in case any bidder seeks exemption from experience or turnover criteria.

Technical Requirements

The tender specifies that items must comply with specified technical standards set forth for spare parts related to ACE make forklifts. These include dimensions, material specifications, and operational compatibility. Detailed specifications for each spare part, including but not limited to part numbers and relevant attributes, are listed in the tender documentation.

Financial Requirements

Bidders must acknowledge an Earnest Money Deposit (EMD) of 172 to be submitted along with their tender proposal. Financial proposals must demonstrate a clear alignment with the market rates and must provide a competitive pricing structure while adhering to the quality standards required for defense procurement.

Document Submission Details

Interested parties must provide the following documents with their submission:

• OEM Authorization Certificate
• Additional documents as specified in the ATC (Additional Terms and Conditions).
• Any documents evidencing eligibility for exemptions from experience or turnover criteria must be uploaded for evaluation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and contains provisions aimed at supporting startups. These benefits facilitate greater inclusivity and enable smaller entities to engage in government procurement processes effectively.

Evaluation Process

The evaluation will be conducted on an item-wise basis, ensuring that each item is assessed for compliance with technical and financial requirements. The evaluation committee will consist of experts from the Department of Defence Production who will scrutinize the technical proposals meticulously before awarding the contract.

Delivery Locations

Successful bidders will be required to deliver the procured spare parts to specified locations as detailed in the tender documentation. These locations are critical to ensure connected operations within the defense ecosystem.

Contact Information

For further inquiries, bidders are encouraged to seek clarification through appropriate channels as specified in the tender details. This ensures that all submitted proposals align with the expectations set forth in the documentation.

Moreover, all bidders are instructed to comply comprehensively with the guidelines stipulated to ensure their proposals are considered valid throughout the evaluation phase.