Overview
Tender Title:
Annual Maintenance Contract for 450 KV Industrial X-Ray Machine - GEM/2025/B/6161323
Issuing Authority:
Department of Defence Production, Ministry of Defence
This tender involves offering a comprehensive annual maintenance contract for a 450 KV Industrial X-Ray Machine identified as OFMK NO 4614. The primary objective centers around ensuring optimal functioning and longevity of the equipment through regular checks, servicing, and repairs as necessary.
Scope of Work and Objectives
The awarded contractor will be responsible for the following:
- Regular inspection of the 450 KV X-Ray Machine to maintain and enhance its operational efficiency.
- Timely maintenance, including troubleshooting and repair services.
- Replacement of defective parts and components as required.
- Documentation and Reporting: Well-documented logs of maintenance, reports on service rendered, and recommendations for future improvements.
- Compliance with relevant safety and operational standards.
The main aim is to minimize downtime and prolong the life of the machinery, thereby enhancing productivity and operational efficiency.
Eligibility Criteria
Interested bidders must meet the following eligibility requirements:
- Registered as a legal entity in the relevant sector.
- Proven experience in maintaining similar equipment, particularly in defense or industrial setups.
- A valid GST registration and necessary tax compliance certificates.
- Relevant certifications that demonstrate technical expertise in servicing this type of industrial machinery.
Technical Requirements
Bidders must ensure adherence to the following technical specifications:
- Capability to provide qualified technicians who are skilled in the operation and maintenance of high-voltage X-Ray machines.
- Tools and equipment required for the maintenance must be owned by the bidder or should be readily accessible.
- Compliance with industry-specific safety regulations and standards throughout the maintenance duration.
Financial Requirements
The financial aspect includes an acceptable earnest money deposit (EMD) as stipulated in the tender documentation. Additionally, vendors must provide a detailed breakdown of costs associated with:
- Annual maintenance fees.
- Costs involved in spare parts supply.
- Any incidental expenses that may occur during maintenance operations.
Document Submission Details
All submissions must be made in accordance with the stipulated guidelines and should include the following documents:
- Completed tender application form as per the prescribed format.
- Evidence of eligibility, including all certificates that verify the claimed expertise.
- Financial proposal attached to the technical submission.
- Signed declarations as required in the tender documents.
Special Provisions
This tender also includes special consideration for Micro, Small, and Medium Enterprises (MSEs) and is supportive of startups. Eligible entities can avail themselves of benefits outlined under current governmental policies aimed at fostering growth and participation of smaller enterprises in government tenders.
Evaluation Process
The selection procedure is based on a detailed evaluation where:
- Technical proposals will be assessed for compliance with the specifications and experience.
- Financial bids will be compared based on the outlined pricing structure to ensure value for money.
- Bidders may be called for a presentation or clarification session prior to final selection.
Delivery Locations
Services will primarily be executed at designated locations as specified by the Department of Defence Production. Regular site visits for maintenance will be required.
Contact Information
For queries or further clarification, bidders are encouraged to reach out to the official contacts provided in the tender document. Ensure to adhere to all communication protocols.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in the maintenance of similar industrial equipment. Bidders must hold a valid GST registration and necessary tax compliance certificates, along with relevant certifications demonstrating technical expertise in servicing 450 KV X-Ray machines.
To submit the tender, the following required documents must be included:
- A completed tender application form.
- Evidence that confirms eligibility such as operational guidelines, certifications, and company registration.
- A detailed financial proposal along with a breakdown of costs.
- Any signed declarations as required in the tender documentation. Proper submission formats should be checked to meet compliance.
Bidders must provide performance security as part of the financial requirements. This usually involves depositing an amount that ensures compliance with the contract terms, protecting both the client and the service provider throughout the duration of the annual maintenance contract.
The evaluation and selection process entails a detailed assessment of both the technical and financial proposals. Technical compliance with the specifications will be evaluated first, followed by a comparative analysis of financial bids. A presentation may be required to resolve any ambiguities in the proposals.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups. These clients may access various enhancements under government policies that encourage small businesses’ engagement in government sectors and provide them with competitive advantages during the bidding process.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders