Department of Defence Production Tender by The Directorate General Of Aeronautical Quality Assurance (GEM/2025/B/6138673)
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023; Local; Plain; 80Kms x 10H
Tender Timeline
Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis - Sedan
Reference Number: GEM/2025/B/6138673
Issuing Authority: Department of Defence Production, Ministry of Defence
The Vehicle Hiring Service tender aims to procure vehicle hiring services on a per vehicle-day basis, specifically focusing on sedans. This initiative is intended to meet the transportation needs of the Department of Defence Production while maintaining a high standard of service. The scope of work includes offering vehicles for local and round-trip services across various locations, with a predefined operational framework of 80 kilometers over 10 hours of usage per vehicle-day.
Scope of Work and Objectives
The primary objective of this tender is to procure 312 sedans for the official use of the Ministry of Defence. The selected vendors will be responsible for providing well-maintained vehicles, ensuring compliance with safety and operational standards. The services should include a designated number of kilometers driven within a specified time frame, aimed at enhancing operational efficiency within the department.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria that ensure they possess the necessary capabilities and credentials. Bidders must be registered entities and comply with local laws and regulations regarding vehicle hiring services. Proper documentation proving these credentials must be submitted along with their bids.
Technical Requirements
The offered sedans should meet the technical specifications outlined by the issuing authority, including but not limited to:
- Comprehensive maintenance history
- Compliance with safety and emission standards
- Availability of insurance and necessary permits
Financial Requirements
Bidders are required to submit financial proposals detailing the cost per vehicle-day. The pricing should be competitive while complying with industry standards.
Document Submission Details
Bid submissions must be made electronically through the designated platform within the specified timeframe, including all required documents such as:
- Company registration certificate
- Tax clearance certificate
- Proof of previous contracts or experience in similar services
Special Provisions
This tender is open to Micro, Small, and Medium Enterprises (MSEs) and includes provisions to support startups within the vehicle hiring sector. Vendors conforming to the Make in India initiative may receive additional preference during evaluation.
Evaluation Process
The evaluation of bids will be conducted in accordance with the specified criteria set out by the Department of Defence Production. Factors such as price, technical capabilities, and previous experience will be considered. Bidders who meet the minimum requirements will progress to the next stages of the evaluation.
Delivery Locations
The delivery of services will occur at various locations as specified by the department across local regions. Exact locations will be communicated to the selected vendors upon contract award.
Contact Information
For inquiries, bidders are encouraged to reach out through the designated communication channels outlined on the tender website. Always ensure a clear and professional exchange of information regarding the submission and evaluation processes.
Conclusion
This tender represents a significant opportunity for qualified service providers within the vehicle hiring sector to partner with a vital governmental department. Adherence to the specifications and commitment to quality services will be key determining factors in the selection process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary legal documents, including a company registration certificate and tax clearance. Bidders should also demonstrate relevant experience in providing vehicle hiring services. Compliance with local transportation laws is imperative, ensuring that all vehicles are maintained and meet safety standards.
Required documents typically include the company registration certificate, tax clearance certificate, insurance documents for vehicles, and any previous experience proofs regarding similar services. Bidders might also be required to provide a detailed financial breakdown and compliance certifications aligned with quality standards and regulations.
The registration process involves obtaining an account on the designated e-procurement platform. Bidders will need to fill out the required forms, submit necessary documents, and confirm their eligibility. Once registered, submit your bid electronically, ensuring all specified criteria and document formats are followed to meet compliance requirements.
Typically, payment terms under this tender require submission of a detailed invoice post-delivery of services. Bidders should anticipate payment processing timelines as per the department’s standard protocols. It’s essential to clearly outline payment expectations in the proposal to avoid any discrepancies during the execution phase of services.
This tender offers special provisions for Micro, Small, and Medium Enterprises, providing them opportunities for greater participation. MSEs can also benefit from price preferences during the evaluation process, supporting their growth and ensuring inclusivity in government procurement initiatives, particularly in compliance with the Make in India policies.
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