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Tender Title: Entry and Mid Level Desktop Computer
Tender Reference Number: GEM/2025/B/6019033
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The Department of Defence Production is inviting bids for the procurement of Entry and Mid Level Desktop Computers. This tender represents significant opportunities for suppliers within the tech industry, focusing on enhancing capabilities of defense-related departments through the provision of essential computing solutions. The total quantity of computers required is 337 units.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality Entry and Mid Level Desktop Computers suitable for various operational environments across different defense departments. The scope will cover the supply, delivery, installation, and basic user training where necessary. The selected bidder will ensure the computers meet specific technical requirements that align with the strategic objectives of the Ministry of Defence. The successful execution of this project is crucial to improving the operational effectiveness and efficiency of defense personnel through enhanced technological capabilities.
Eligibility Criteria
Bidders must demonstrate their eligibility by being registered entities and adhering to the necessary compliance standards. They must possess valid certifications and comply with all government regulations, particularly those pertaining to defense contracts. Additionally, bidders must prove their experience in delivering similar technology solutions to government organizations or commercial entities.
Technical Requirements
The Technical Specifications for the Entry and Mid Level Desktop Computers include but are not limited to:
- Processor: Minimum IV generation or equivalent
- RAM: At least 8GB DDR4
- Storage: 1TB HDD/SSD
- Operating System: Pre-installed licensed Windows or equivalent
- Warranty: Minimum of 3 years on parts and labor
Each computer must be capable of running standard office applications and specialized software necessary for defence operations.
Financial Requirements
Bidders must provide a detailed financial proposal that demonstrates the total costs involved, including the unit price per computer, taxes, and additional costs related to delivery and installation. A Performance Security will also be required, which typically constitutes a percentage of the total contract price to safeguard the interests of the department should the bidder fail to meet obligations.
Document Submission Details
Prospective bidders must submit their proposals via the designated online portal. The required documents include:
- Bidder’s profile
- Technical specifications compliance sheet
- Financial bid
- Relevant certification copies
Bidders should ensure that all documents are clear, complete, and submitted in the accepted formats to avoid disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups will be provided special provisions to encourage participation in this tender. This may include preferential bidding rights and relaxed eligibility criteria as part of government initiatives aimed at promoting the growth of domestic businesses.
Evaluation Process
The evaluation of proposals will be based on both technical and financial criteria, ensuring that the highest standards of quality and price efficiency are met. Each proposal will be scrutinized for compliance with the tender requirements and optional features.
Delivery Locations
The delivery points will be specified by the Department of Defence Production, covering various bases and departments across the country. Bidders must comply with the logistical demands of these locations and any specific delivery timelines stipulated.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to refer to the online portal or contact the Department of Defence Production directly through the provided official channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be registered entities with valid certifications. They must comply with all relevant regulations, particularly those related to defense contracts, and possess experience in similar technology solution deliveries.
In submitting your bid, you will need to provide a comprehensive profile that includes your company information, technical specifications compliance sheet, and financial bid along with copies of all relevant certifications. The documents should follow the accepted formats to ensure a smooth evaluation process.
The technical specifications required for these computers include a minimum fourth-generation processor, at least 8GB DDR4 RAM, and a storage solution of 1TB HDD or equivalent. Additionally, a pre-installed licensed operating system and a minimum warranty of 3 years on parts and labor are mandatory.
The details regarding the Earnest Money Deposit (EMD) will be specified in the bidding documents. Typically, it is a percentage of the total bid amount intended to secure the commitment of the bidders and will be returned post-evaluation, provided the terms are complied with.
Yes, there are specific benefits for MSEs and provisions for startups aimed at encouraging their participation in government tenders. This includes relaxations on eligibility criteria, preferential bidding rights, and support in compliance with ‘Make in India’ policies, fostering a more inclusive competitive environment.
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