Tender Title:

Procurement of Luminaires and Fans for Electrical Department Main Unit GRSE

Tender Reference Number:

GEM/2025/B/6118142

Issuing Authority:

Department of Defence Production, Ministry of Defence

This tender seeks to procure high-quality luminaires and fans for the Electrical Department of GRSE, with specifications as follows:

• 100W LED Street Light: Waterproof outdoor luminaire designed for roadside illumination.
• 400W High Mast LED Light: Ideal for large areas that require bright, long-lasting illumination.
• 200W LED Flood Light: Waterproof and designed for versatile applications both indoors and outdoors.
• BLDC Ceiling Fans: These include variants with regulators, specifically designed for energy efficiency and performance.
• 16 Inch BLDC Wall and Pedestal Fans: High-speed wall mounted and pedestal fans to enhance airflow.

Scope of Work and Objectives

The objective of this tender is to facilitate a seamless procurement process for dependable lighting solutions and ventilation systems. Eligible vendors must provide comprehensive technical documentation, samples, and warranties to assure quality and compliance with the specifications outlined.

Eligibility Criteria

To qualify, participants must meet the following eligibility requirements:

• Must be a registered legal entity with the relevant authorities.
• Should have prior experience in supplying similar products.
• Must possess valid industry certifications to ensure compliance.

Technical Requirements

Suppliers are required to demonstrate compliance with specific technical standards. These include:

• Confirming that all luminaires and fans meet the prescribed energy efficiency ratings.
• Including necessary safety certifications for all electrical components.
• Adhering to any local regulations regarding materials used in manufacturing.

Financial Requirements

Bidders must provide comprehensive financial statements to establish their stability and capability to fulfill the order. This includes:

• Proof of good financial standing and creditworthiness.
• A detailed quotation that outlines unit costs, total quantities, and relevant taxes.

Document Submission Details

All submissions must include:

• Completed tender forms.
• Technical documentation.
• Financial statements.
• Certification copies as per eligibility criteria. Submissions should be delivered to the specified location in sealed envelopes by the deadline.

Special Provisions

As part of this tender, there are provisions designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring that they have equal access to procurement opportunities.

Evaluation Process

Tenders will be evaluated based on:

• Compliance with technical specifications.
• Financial viability and pricing competitiveness.
• Overall quality and supplier reputation. Proper weightage will be assigned to support local startups and small enterprises as per current regulations.

Delivery Locations

Successful bidders will be responsible for delivering the products to specified GRSE locations outlined within the tender documentation.

Contact Information

For any queries or further information, participants are encouraged to reach out through official communication channels associated with the Department of Defence Production. Contact details will be available in the tender documentation.

This procurement process aims to uplift the available options for efficient lighting and ventilating systems, ensuring that the best quality products are utilized within GRSE facilities.