Tender Title: AIRLUBE UT SYNTHETIC OIL

Reference Number: GEM/2025/B/6159269

Issuing Authority/Department: Department of Defence Production, Ministry of Defence

Scope of Work and Objectives

The scope of work for this tender includes the procurement of AIRLUBE UT SYNTHETIC OIL specifically of the following make and specifications: ELGI AIRLUBE UT SYN and IOCL’s SERVO SYNCO E68 (VG68). This tender involves supplying a total quantity of 630 units of the specified synthetic oil. The primary objective is to establish a reliable supply line that meets the high-performance standards required for various applications within the defence sector.

Eligibility Criteria

Participants interested in this tender must fulfill the following eligibility criteria:

1. The bidder must be a registered entity with the relevant authorities.
2. Compliance with all local business laws and regulations.
3. Must have experience in supplying similar items in government or large private sector projects.
4. Submission of proof demonstrating past successful performance related to oil supply.

Technical Requirements

The technical specifications require that the offered products must strictly adhere to the quality standards set for AIRLUBE UT SYNTHETIC OIL. Bidders are required to provide documentation and certificates that demonstrate compliance with the required specifications and quality standards. This includes physical and performance characteristics of the synthetic oil, ensuring it meets or exceeds the VG68 viscosity rating.

Financial Requirements

Bidders must articulate their financial terms clearly, including pricing breakdown and any applicable taxes. It is mandatory to submit an Earnest Money Deposit (EMD) as specified in the tender documentation, which shall be forfeited in case of withdrawal from the bid after submission. Also, the performance security requirements will be outlined for the winning bidder.

Document Submission Details

All required documentation, including technical and financial proposals, should be submitted through the designated online platform or as specified in the tender documentation. It is critical that all documents comply with the formatting and submission guidelines mentioned to avoid disqualification.

Special Provisions

There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, which allow them to participate more competitively in the tendering process. Benefits may include reduced earnest money requirements and greater flexibility in compliance with technical specifications.

Evaluation Process

The evaluation process will consist of a thorough review of submitted bids against the provided eligibility, technical, and financial criteria. This includes an assessment of the quality standards and compliance requirements. Proposals will be evaluated based on the lowest price offered that meets the technical requirements, along with consideration for local content and compliance with the ‘Make in India’ policies.

Delivery Locations

Delivery of the AIRLUBE UT SYNTHETIC OIL will be directed to specified locations as outlined in the tender documentation, ensuring timely distribution in accordance with the needs of the Department of Defence Production.

Contact Information

For any inquiries related to this tender, bidders should refer to the official contacts listed in the tender documentation.