Department of Economic Affairs Tender by Security Printing And Minting Corporation Of India Limited (spmcil) (GEM/2025/B/6112760)
ELGI Air Lube - XD oil for ELGI make Screw Air Compressors
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Tender Title: ELGI Air Lube - XD Oil for ELGI Make Screw Air Compressors
Reference Number: GEM/2025/B/6112760
Issuing Authority/Department:
This tender is issued by the Department of Economic Affairs, under the Ministry of Finance. The department is responsible for facilitating procurement processes to ensure the efficient operation of government functions.
Scope of Work and Objectives:
The objective of this tender is to procure ELGI Air Lube - XD oil specifically designed for ELGI make Screw Air Compressors. This oil is essential to ensure the longevity and performance of the compressors, providing optimal lubrication under varying operational conditions. The solicitation involves obtaining 630 units of this crucial lubrication oil to support ongoing maintenance and operational readiness of Schneider Electric's air compressor units.
Eligibility Criteria:
To participate in this tender, bidders must:
- Be a registered entity with the necessary certifications.
- Have prior experience in supplying lubricants or similar products to governmental or institutional clients.
- Comply with quality standards relevant to lubricants as specified in industry guidelines.
Technical Requirements:
Bidders must provide documentation confirming that the offered ELGI Air Lube - XD oil meets the following technical specifications:
- Viscosity and performance characteristics as outlined by the manufacturer.
- Certifications demonstrating compliance with environmental and sustainability standards.
- A comprehensive safety data sheet (SDS) ensuring safe handling and usage of the product.
Financial Requirements:
Bidders are required to submit a comprehensive pricing proposal that reflects competitive market rates for the procurement of the specified quantity. Any quantifiable costs related to delivery, handling, and taxes should be detailed in the financial proposal.
Document Submission Details:
All necessary documentation must be submitted electronically via the procurement portal. Each bid should include:
- A completed tender submission form.
- Detailed technical and financial proposals.
- Essential certifications and compliance documents.
Submissions that exceed the specified length or fail to meet the document requirements will be disqualified.
Special Provisions:
This tender embraces provisions aimed specifically at Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders from these categories may enjoy various benefits, including reduced fees, preference in evaluation, and support services designed to bolster participation.
Evaluation Process:
Bids will be evaluated based on a dual criterion: technical compliance and financial viability. A thorough assessment will focus on the quality of the offered product, the bidder’s prior experience, and competitive pricing. The evaluation committee will consist of members from the Department of Economic Affairs, tasked with ensuring a transparent procurement process.
Delivery Locations:
Final delivery is expected to occur at specified sites within the jurisdictions defined by the Ministry of Finance. Logistics management and coordination will be the responsibility of selected bidders.
Contact Information:
For further clarification or inquiries regarding the procurement process, bidders may contact the Department of Economic Affairs. Correspondence should be directed to its official communication channels.
By participating in this tender, bidders ensure adherence to guidelines and help foster a competitive market that upholds quality standards for essential operational supplies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding relevant certifications, and having past experience in supplying lubricants or similar products to governmental or institutional clients. Potential bidders must demonstrate compliance with all outlined technical specifications and present detailed documentation for evaluation.
Bidders must submit several key certificates with their bids, including but not limited to quality and safety certifications that adhere to industry standards, a comprehensive safety data sheet (SDS) for the oil offered, and any environmental compliance documents required by authorities.
To register for participation in the bidding process, entities must navigate to the designated procurement portal, create an official account, and complete all necessary registration forms. Successful registration will allow bidders to access and submit their proposals for the ELGI Air Lube tender.
Payment terms are typically outlined in the bid documentation and will include milestones tied to delivery and acceptance of the ELGI Air Lube - XD oil. Bidders should prepare for possible upfront payments tied to delivery schedules and should ensure their financial proposals reflect these conditions.
MSEs are afforded various benefits under this tender, including potential bias in evaluation processes to favor local enterprises, guidance during the bidding process, and streamlined access to resources set aside for smaller businesses, which promotes inclusivity and marketplace equity.
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