Tender Title: Supply of Oil Servo System and Mesh Oil

Reference Number: GEM/2025/B/6155360

Issuing Authority: Department of Defence Production, Ministry of Defence

The Department of Defence Production is inviting tenders for the procurement of specific oil products essential for the operation of defense equipment. This opportunity is being offered under the GEM platform, focusing on a range of quality oil systems necessary for maintaining high operational standards.

Scope of Work and Objectives

The scope of this tender includes the supply of the following products:

1. Oil Servo System 68 / ENKLO 68 / HYDROL 68 from reputed manufacturers such as IOCL, HPCL, or BPCL.
2. Servo Mesh Oil SP-68 / AMOCAM-68 / PARTHAN EP-68, also from the mentioned manufacturers.

The objective is to ensure that the defense establishments receive high-quality lubricants that can withstand rigorous conditions while ensuring the smooth functioning of their systems.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered supplier with relevant experience in supplying oil products.
• Must adhere to the quality standards set forth by the industry and the Ministry of Defence.
• Participants must comply with standard procurement regulations applicable to government contracts.

Technical Requirements

Bidders are required to provide:

• Product specifications detailing the performance characteristics of the oils offered.
• Certificates of quality and compliance with national standards.
• Evidence of previous supply contracts for similar items.

Financial Requirements

All participating firms must demonstrate their financial stability and capacity to fulfill the contract obligations. This includes:

• Submission of a Earnest Money Deposit (EMD) as specified in the tender guidelines.
• Proof of financial statements from the last three years.

Document Submission Details

All documents required for this tender must be submitted electronically through the GEM platform. Bidders must ensure that their submissions include:

• Bid form
• Technical and financial bid proposals
• Required certificates and documents

Special Provisions

This tender may have special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation by smaller firms. Details of these provisions will be specified in the tender guidelines.

Evaluation Process

The evaluation of bids will be conducted in a structured manner, assessing both technical and financial proposals. The criteria will include:

• Compliance with technical specifications.
• Price competitiveness.
• Supplier reliability based on past performance.

Delivery Locations

The successful bidder will be required to deliver the products to designated military bases throughout the country, as specified in the contract documentation.

Contact Information

For further inquiries regarding the tender and submission process, bidders can refer to the contact details available on the GEM portal. It is essential to keep all communications professional and directed through official channels.