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Tender Title: Comprehensive Maintenance Contract for Pre-owned Diesel Generator Set
Tender Reference Number: 13ae0e007
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The Comprehensive Maintenance Contract (CMC) for a pre-owned Diesel Generator Set is issued by the Department of Defence Production, under the auspices of the Ministry of Defence. The objective of this tender is to secure a customized Annual Maintenance Contract (AMC) for the specified diesel generator set by Greaves Cotton Ltd to ensure optimal operational efficiency and reliability.
Scope of Work and Objectives
The successful bidder will be responsible for providing comprehensive maintenance services for the diesel generator set. This entails not only routine servicing but also emergency repairs, replacement of parts, and any necessary enhancements to maintain performance standards as per the benchmarks set forth in the tender documentation. The contractor is expected to ensure the generator is functional and compliant with all regulatory standards during the entire contract period.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities that demonstrate considerable expertise in the maintenance of diesel generators, particularly those manufactured by Greaves Cotton Ltd. The bidders should possess a valid license and all necessary certifications to conduct such operations. Additionally, the contractor must have prior experience in managing similar maintenance contracts involving pre-owned equipment.
Technical Requirements
Bidders are expected to submit technical documentation that outlines their ability to meet the maintenance requirements, including but not limited to:
- Detailed maintenance plan specific to the diesel generator.
- Proof of qualified technicians and their relevant certifications.
- A history of successful completions of similar contracts.
Financial Requirements
Bidders must provide evidence of financial stability, including balance sheets and profit & loss statements for the past three fiscal years. Financial bids should be favorably competitive while demonstrating the capability to service the maintenance contract efficiently.
Document Submission Details
All required documents must be submitted in clearly defined formats, including:
- Completed tender forms
- Technical proposals
- Financial proposals
Each submission must be in a sealed envelope, clearly labelled with the tender title and reference number.
Special Provisions
Bidders classified as Micro, Small, and Medium Enterprises (MSEs) may benefit from certain concessions in the evaluation process. Startups actively participating in Menufacture’s development through 'Make in India' initiatives may also receive priority consideration under applicable provisions.
Evaluation Process
The evaluation process will involve assessing technical and financial capabilities against set criteria. Bidders who meet the threshold technical requirements will then proceed to financial evaluation stages, ensuring a fair selection process.
Delivery Locations
Regular service checks and urgent repairs will be conducted at designated delivery locations specified at the outset of the contract period. These locations will be defined in accordance with operational needs.
Contact Information
For additional inquiries, potential bidders may contact the Department of Defence Production directly. It is recommended to ensure clarity on the requirements before submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Bidder Turnover
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating technical proficiency in managing maintenance for diesel generator sets, especially Greaves Cotton Ltd products. Bidders should also present valid licenses and certifications, along with evidence of previous maintenance experiences for similar equipment.
Bidders must submit relevant operational licenses, certificates of service provision, and any specific industry certifications that confirm their technical capabilities. It is essential for all required documents to be in the specified formats outlined in the tender submission guidelines.
To register for participation in this tender, interested entities should complete the official tender registration process as detailed in the documentation. Ensure all financial and technical proposals are well-prepared and in compliance with the submission requirements specified in the tender.
The payment terms typically involve an initial advance payment, followed by subsequent payments made on a biannual basis based on performance metrics and adherence to service levels outlined in the contract. Detailed payment schedules can vary and should be anticipated in bidders’ proposals.
Yes, MSEs may receive specific advantages during the proposal evaluation process, including a relaxation of certain eligibility criteria and enhanced consideration during the bidding process. Compliance with local content policies and a commitment to the “Make in India” initiative are likely to further benefit these enterprises.
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