Tender Title: Supply of Various Types of Digital Capturing Measuring Instruments, Computer System, Software
Tender Reference Number: GEM/2025/B/6130532
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The supply of various types of digital capturing measuring instruments, computer systems, and software is a crucial undertaking led by the Department of Defence Production under the Ministry of Defence. The objective of this tender is to procure state-of-the-art measuring instruments and associated technological solutions that adhere to the highest standards of quality and reliability. By leveraging advanced equipment and software, the initiative aims to bolster the efficiency and effectiveness of operations within the defense sector.
Scope of Work and Objectives
The successful bidder will be responsible for the comprehensive supply, installation, training, and maintenance of digital capturing measuring instruments along with the required computer systems and software. Specific requirements may encompass various types of measuring devices, proprietary software for operation, and relevant technical support. The main aim is to ensure seamless integration with existing systems while enhancing operational capabilities.
Eligibility Criteria
Eligible bidders must be registered entities with the capability to supply the necessary instruments. They should demonstrate relevant experience in similar projects and adhere to all legal and compliance obligations mandated by the Ministry of Defence. Proof of registration with appropriate authorities along with any certifications relevant to the manufacture or supply of digital capturing measuring instruments must be included in the submission.
Technical Requirements
All submitted instruments and software must adhere to internationally recognized technical specifications and quality standards. Bidders will be required to provide detailed documentation illustrating compliance with standards such as ISO or relevant Defense Manufacturing Standards. Additionally, documentation on product testing and validation results must be submitted.
Financial Requirements
Bidders are expected to provide competitive pricing, including any taxes and additional costs that may apply. A clear breakdown of costs associated with installation, maintenance, and support should be included in the financial submission. Selection will be based on a total cost-effective approach while assuring value for money.
Document Submission Details
All proposals must be submitted electronically through the designated tender portal. Each submission should include a completed tender form, financial bid, technical specifications, and evidence of eligibility compliance. All documents should be in PDF format to ensure accessibility and uniformity.
Special Provisions
This tender recognizes the importance of including Micro, Small, and Medium Enterprises (MSEs) and Startups through provisions that encourage participation. Bidders who qualify as MSEs may receive favorable considerations during the evaluation process under various statutory mandates aimed at enhancing inclusive procurement practices.
Evaluation Process
The selection process will include a detailed evaluation of technical specifications and financial submissions in a transparent manner. A scoring rubric will be employed to ensure that all bids are assessed fairly based on set criteria. The final decision will consider not only the pricing but also the bidder's adherence to quality standards and service durability.
Delivery Locations
The delivery of all products and services must be conducted in accordance with the specified locations outlined in the tender document. Timely delivery is paramount to ensure operational readiness within the defense sector.
Contact Information
For additional inquiries regarding this tender, bidders may refer to the official contact platforms provided within the tender document. Clear communication channels will facilitate a smooth query resolution process.
The initiative represents a significant opportunity for suppliers to collaborate with the defense sector in India and contribute to advancements in technology and operational effectiveness.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass registration as a legal entity, capability in supplying required instruments, and demonstrable experience in similar projects. Bidders must comply with all relevant legal norms and provide necessary certifications related to the manufacturing or supply processes. Compliance with specific civil, defense, and industry standards is crucial for participation.
Bidders must ensure that the technical specifications of the supplied instruments and software align with recognized standards such as ISO and specific Defense Manufacturing Standards. It is mandatory to submit detailed documentation supporting compliance, including product testing results and operational validations, ensuring that products meet safety and performance benchmarks.
Yes, bidders may need to submit an Earnest Money Deposit (EMD) as part of their financial requirements. This deposit acts as a security to confirm the intent to participate in the tender process. Furthermore, performance security may be required upon contract acceptance, and bidders should provide clarity on payment terms and conditions within their financial submissions.
Submissions must occur via the designated electronic tender portal. All documents should be provided in PDF format to maintain uniformity and accessibility. Clear instructions will typically accompany the portal to guide bidders in completing their submissions accurately and comprehensively.
MSEs are encouraged to participate through special provisions in the tender process. These include the possibility of favorable evaluation criteria tailored to support small enterprises and provisions that align with the ‘Make in India’ initiative, promoting local content and manufacturing practices.
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