Tender Title: Supply Of Hardware And Software For FDS System On PAC Basis
Tender Reference Number: GEM/2025/B/6001093
Issuing Authority/Department:
Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to invite bids for the supply of hardware and software necessary for the FDS (Fire Detection System) system on a PAC (Purpose Assured Contracts) basis. The successful bidder will be responsible for the provision, development, upgrading, integration, and testing of the FDS system components. This initiative aims to enhance the safety and operational efficiency of defense projects through state-of-the-art technology and seamless software functionality.
Eligibility Criteria
To be eligible to participate in this tender, interested parties must meet the following criteria:
- Legal compliance as a registered business entity.
- Proven experience in similar hardware and software supply projects.
- Ability to provide necessary documentation certifying qualifications and past performances.
Technical Requirements
Bidders are required to adhere to the following technical specifications:
- Compliance with relevant defense standards for hardware.
- Capability to develop and test software in accordance with defined protocols.
- Integration capabilities with existing FDS infrastructure and systems.
Financial Requirements
Bidders must be financially stable and demonstrate the capacity to handle the fiscal demands of the contract. Requirements include:
- Submission of a comprehensive financial proposal.
- Evidence of relevant insurance coverage.
Document Submission Details
Interested bidders must prepare and submit their documents through the specified electronic platform. All submissions must comply with the following criteria:
- Documents should be in PDF format.
- Ensure all required certifications and forms are duly filled and signed.
- Late submissions will not be accepted.
Special Provisions
This tender particularly encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These businesses are invited to leverage specific benefits such as reduced qualification barriers and potentially expedited evaluation processes.
Evaluation Process
The evaluation will be based on a comprehensive assessment of proposals, focusing on technical capabilities, financial robustness, and compliance with all specified requirements. Bids will be evaluated on a scoring system that considers both technical merits and cost-effectiveness.
Delivery Locations
Hardware and software components must be delivered to specified defense facilities as indicated in the bid documents. Bidders should ensure logistical arrangements meet the high standards required by the Ministry of Defence.
Contact Information
For further inquiries regarding the tender, bidders may reach out to the contact points provided through the bid platform for accurate and relevant communications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of demonstrating experience in similar hardware and software projects. Bidders should provide documentation proving their qualifications and previous performance. Compliance with financial and legal standards is also mandatory, ensuring that bidders are prepared to fulfill the contract’s obligations.
Bidders must submit a variety of necessary certificates, including valid business registration certificates, tax clearance certificates, and any relevant quality assurance certifications that demonstrate compliance with defense standards. All documents must be current and accurately reflect the capabilities of the contracting entity.
All required documentation for this tender must be submitted in PDF format. Bidders should ensure that each document is complete, clearly labeled, and follows the guidelines provided in the bid details. Incomplete or improperly formatted submissions may lead to disqualification.
Performance security is mandatory and typically involves submitting a bank guarantee or fixed deposit receipt equivalent to a percentage of the contract value. This performance security ensures compliance and the satisfactory completion of the project as outlined in the tender.
MSEs are granted certain benefits such as reduced qualification criteria, preferential evaluation processes, and support in securing contracts. Initiatives such as these are part of the government’s effort to promote local businesses, making it easier for startups and smaller firms to compete effectively in tenders like this one.
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