Tender Title: GEAR TO DRG. NO. 20-05-126-4 (AS PER DRAWINGS AND SPECIFICATIONS)

Reference Number: GEM/2025/B/6158301

Issuing Authority/Department: Department of Defence Production, Ministry of Defence

The tender identified by the reference number GEM/2025/B/6158301 pertains to the procurement of gear as specified in Drawing No. 20-05-126-4. The objective of this tender is to invite qualified bidders to submit competitive proposals for the supply of these gear items, ensuring compliance with specified drawings and technical specifications.

Scope of Work and Objectives

The primary scope of work encompasses the manufacturing and supply of gears precisely adhering to the detailed drawings and specifications. The successful vendor will be required to demonstrate their ability to deliver high-quality products that meet the operational requirements set forth by the Department of Defence Production. The key objectives include:

• Manufacturing gears in exact accordance with provided specifications.
• Timely delivery of the total quantity specified, which is 217 units.
• Assurance of compliance with applicable quality standards and regulations.

Eligibility Criteria

To be eligible to participate in this tender, potential bidders must:

• Be registered entities.
• Have a track record of delivering similar projects within stipulated time frames.
• Adhere to compliance requirements regarding national and local procurement standards.

Technical Requirements

Bidders must meet technical requirements including, but not limited to:

• Adherence to the specified drawings and performance specifications of the gear.
• Provision of detailed documentation demonstrating compliance with required technical standards.
• Capability of testing and verifying products to ensure operational reliability and effectiveness.

Financial Requirements

It is critical for bidders to demonstrate financial stability and capacity. This may include:

• Submission of audited financial statements for the previous financial year.
• Provision of an Earnest Money Deposit (EMD) as specified in the tender to be considered for evaluation.

Document Submission Details

All required documents must be submitted in digital format via the designated online portal. Bidders are encouraged to ensure that all submissions are complete and adhere to the submission guidelines outlined in this tender notice. Acceptable document formats include commonly used file types such as PDF and DOCX.

Special Provisions

There exist key provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and Startups under this tender. These include preferential treatment in the evaluation process and potential exemptions from certain eligibility criteria to encourage participation from these sectors.

Evaluation Process

The evaluation process will be structured around the following criteria:

• Compliance with technical specifications.
• Financial bids versus value provided.
• Past performance and experience in similar projects.

Selection will prioritize vendors who demonstrate an ability to meet quality and delivery expectations while adhering to cost constraints.

Delivery Locations

The final delivery of products must be made to specified locations as directed by the Department of Defence Production. Detailed delivery locations will be communicated post-award of the contract.

Contact Information

For further inquiries, please refer to the official channels of the Department of Defence Production. It is recommended that interested bidders engage with the department for any clarifications required before the submission deadline.

In summary, this tender aims to establish a collaborative partnership with skilled suppliers who can fulfill the specific requirements set forth for the gear mentioned in the specifications. We encourage all eligible and qualified entities to participate actively.