Department of Defence Production Tender by Yantra India Limited (GEM/2025/B/6174235)
Custom Bid for Services - Powder Coating complete services for H2A as per Annexure A
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Tender Title: Custom Bid for Services - Powder Coating Complete Services for H2A
Reference Number: GEM/2025/B/6174235
Issuing Authority: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to solicit bids for powder coating complete services specifically designed for H2A per the specifications outlined in Annexure A. The successful bidder will be responsible for providing high-quality powder coating services that meet industry standards and the specific needs of the Defence Ministry. This includes, but is not limited to, surface preparation, application of powder coating, and quality assurance processes to ensure durability and functionality of the coated items.
Eligibility Criteria
To qualify for this tender, potential bidders must meet the following eligibility requirements:
- Be a registered business entity in accordance with local laws.
- Hold valid certifications that demonstrate their capability to perform powder coating services.
- Have a proven track record of delivering similar services for at least three years.
- Be compliant with all applicable environmental regulations and standards.
Technical Requirements
Bidders must adhere to the following technical specifications:
- Equipment and processes used for powder coating must comply with modern standards.
- Ability to demonstrate effective quality control measures to ensure consistency and reliability.
- Knowledge of the latest powder coating technologies and materials that are suitable for use in defense applications.
- Capability to handle multiple sizes and types of items as specified in the scope of work.
Financial Requirements
Bidders need to provide a detailed financial proposal including:
- Itemized pricing for each aspect of the powder coating services requested in this tender.
- An understanding of costs associated with potential additional services that may arise during the contract period.
- Proof of financial stability through recent financial statements and tax clearances.
Document Submission Details
Interested bidders must submit their bids along with all required documentation before the closing date. Documents must include:
- Company registration certificates.
- Relevant certifications related to powder coating.
- Financial documents as outlined above.
- Any other relevant support documentation as requested in the tender notice.
Special Provisions
This tender includes specific provisions aimed to benefit Micro, Small, and Medium Enterprises (MSEs). Bidders classified as MSEs may receive advantages in the evaluation process, and incentives may be available to encourage participation from startups in the powder coating sector.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Compliance with technical and financial requirements.
- Relevant experience and past performance in similar projects.
- Pricing competitiveness.
- Additional value-added services or innovations offered by the bidder.
Delivery Locations
The powder coating services will be rendered at designated facilities within the jurisdiction of the Department of Defence Production. Specific delivery locations will be confirmed once the contract is awarded.
Contact Information
For further inquiries or assistance regarding the tender, please refer to the official contact channels provided by the Department of Defence Production. Prospective bidders are encouraged to reach out for clarifications to ensure complete understanding of bid requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under local laws, holding valid certifications demonstrating capability in powder coating services, having a minimum of three years of relevant experience, and ensuring compliance with applicable environmental regulations. Bidders must submit proof of these qualifications with their bids.
Bidders are required to provide various certifications that validate their expertise in powder coating services. These may include industry-recognized certifications pertaining to quality standards and environmental compliance, as well as any relevant safety certifications that demonstrate the ability to meet regulations in the defense sector.
Entities interested in participating must complete a company registration process as stipulated by the Department of Defence Production. This may involve submitting necessary documentation and meeting specified compliance requirements. Detailed instructions can typically be found in the tender notice or official procurement guidelines.
The successful bidder will be required to provide a performance security in the form of a bank guarantee or other accepted formats. This serves to ensure that the bidder complies with the contractual obligations outlined in the tender. Detailed requirements and amounts will be specified in the contract upon award.
MSEs may benefit from specific provisions designed to enhance their participation in the tender process. This includes potential advantages in the evaluation criteria, access to exclusive opportunities, and support in compliance with ‘Make in India’ policies. Local content requirements may also be relaxed for MSEs, encouraging their participation in government contracts.
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