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Tender Title: Supply of Condenser Fan Motors and Evaporator Fan Motors
Tender Reference Number: GEM/2025/B/6092729
Issuing Authority: Department of Defence Production
Ministry: Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply of Condenser Fan Motors-3TR-450MM-3PH and Evaporator Fan Motors-3TR-1PH. A total of 16 units are required to enhance operational efficiency within the defense framework's cooling systems. The contracted party must demonstrate capability in providing motors conforming to specific operational and technical standards.
Eligibility Criteria
Bidders must be registered entities under applicable laws and must possess the necessary licenses to supply electrical components within the defense sector. Additional criteria include:
- Compliance with applicable government regulations
- Proven track record in supplying similar products
- Submission of valid certifications for the products offered
Technical Requirements
The technical specifications for the motors must meet industry standards for efficiency and safety. Bidders are required to provide:
- Detailed technical documentation of the motors
- Compliance with quality and safety standards set forth by the Ministry of Defence
- Testing certifications affirming reliability and performance as per industry benchmarks
Financial Requirements
Bidders must demonstrate financial stability, which includes providing audited financial statements for the past two years. Furthermore, an Earnest Money Deposit (EMD) is required as a part of the bid submission, ensuring the seriousness of the proposal.
Document Submission Details
Bids must be submitted electronically through the designated government electronic procurement platform. All required documents, including technical specifications, financial statements, and EMD details, should be uploaded in the specified format to ensure completeness.
Special Provisions
This tender welcomes applications from Micro, Small, and Medium Enterprises (MSEs) and startups, offering them a preferential position in the evaluation process. MSEs are encouraged to participate, as the government seeks to enhance their operations through increased procurement opportunities.
Evaluation Process
The evaluation of bids will encompass several metrics, emphasizing technical compliance, financial viability, and prior performance history. The selection process will prioritize cost-effectiveness while ensuring quality and adherence to specifications set by the Ministry of Defence.
Delivery Locations
Delivery of the specified motors is required at designated defense establishments across the jurisdiction defined by the Ministry of Defence. Bidders should indicate their capacity to deliver within stipulated timelines as part of their proposal.
Contact Information
For any inquiries related to this tender, potential bidders are encouraged to reach out to the official contact channels of the Department of Defence Production. It is advisable to refer to the official government portals for the latest updates and detailed clarifications regarding this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with national laws, possessing the relevant licenses for supplying electrical components, and having a valid track record of delivering similar products. Additionally, bidders must submit required certifications and documentation to demonstrate their capability in fulfilling the tender specifications.
Bidders are required to ensure that both the Condenser Fan Motors and Evaporator Fan Motors meet stipulated technical specifications including efficiency, safety, and durability standards set by the Ministry of Defence. Detailed documentation confirming compliance with industry regulations and testing certifications must accompany bids to affirm product reliability.
Bids must be submitted electronically through the designated government e-procurement platform. Accepted document formats generally include PDF for technical proposals and Excel or similar formats for financial submissions. Ensure that all documentation is complete and adheres to guidelines specified in the tender documents to avoid disqualification.
Payment terms typically include milestone payments linked to the delivery schedule stipulated in the contract. Upon satisfactory delivery and receipt verification of the motors, payments will be processed as per agreed terms and conditions within the confines of government regulations.
MSEs participating in this tender are afforded benefits such as preferential consideration in the evaluation process and various support mechanisms implemented by the Ministry of Defence to promote their inclusion in governmental procurement. By engaging with this tender, MSEs can effectively gain access to wider market opportunities and substantial growth avenues.
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