Tender Title: Repair and Servicing of Cooling Towers for AC Plants at BDL-KBU
Tender Reference Number: GEM/2025/B/6176758
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to solicit services for the repair and servicing of cooling towers for AC plants at the BDL-KBU facility. The awarded vendor will be responsible for ensuring the efficient operation of cooling systems, including routine maintenance and emergency repair services. The scope encompasses both preventive and corrective activities, aimed at maintaining specified performance standards and prolonging equipment lifespan.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following requirements:
- Registration as a legal entity with relevant industry experience in cooling tower servicing.
- Proven experience in providing similar services in governmental or large-scale industrial projects.
- Capacity to deliver the services within the specified timelines and locations.
Technical Requirements
Participants must adhere to strict technical requirements, including:
- Knowledge of different cooling tower systems and their operational mechanics.
- Ability to provide a detailed service plan that meets the operational needs of BDL-KBU.
- Compliance with standard industry specifications and operation manuals.
Financial Requirements
Bidders must demonstrate financial stability by:
- Providing recent company financial statements.
- Presenting a financial proposal that outlines costs associated with the repair and servicing of cooling towers, inclusive of materials, labor, and transportation.
Document Submission Details
All proposals must be submitted electronically through the designated procurement platform. Required documents include:
- Tender submission form.
- Financial proposal.
- Technical proposal detailing service methodologies and timelines.
- Proof of eligibility and qualification documents.
Special Provisions
Preference will be given to Micro, Small, and Medium Enterprises (MSE) and startups, fostering inclusivity in government contracting. These provisions aim to support local businesses and enhance participation from smaller entities in large-scale government projects.
Evaluation Process
The evaluation of submitted bids will be conducted based on:
- Compliance with technical and financial submissions.
- Overall value offered in relation to service quality and company credentials.
- Past performance and relevant experience in similar projects.
Delivery Locations
Service delivery will primarily be at the BDL-KBU facility, with all repairs and servicing work expected to take place on-site.
Contact Information
For further inquiries regarding this tender, participants may reach out to the Department of Defence Production. Specific contact details for communications will be made available through the official procurement platform.
By offering a clear outline of the tender's scope, eligibility criteria, technical and financial requirements, and submission protocols, we ensure that all potential bidders have the necessary information to prepare comprehensive proposals. Adherence to these guidelines is critical for successful participation in the tendering process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a demonstrated history in servicing cooling towers or similar technology, as well as having the capacity to deliver services promptly. Participants must provide documentation to verify these qualifications.
Bidders must comply with all relevant technical specifications associated with cooling tower repair and servicing. This encompasses understanding different cooling systems, applying industry-standard practices, and adhering to equipment manuals and specifications.
To participate, bidders must register on the procurement platform specified by the Department of Defence Production. Once registered, they can upload required documents including their technical and financial proposals as per submission guidelines, ensuring compliance with all document formats accepted by the platform.
Participants must provide an Earnest Money Deposit (EMD) as part of their financial proposal, which assures the buyer of the seriousness of the bid. Additionally, bidders should outline their proposed payment terms and any performance security requirements in their submissions.
MSEs can expect several benefits when participating in this tender, including priority evaluation and support as outlined in government policies. Provisions aim to create an equitable field for smaller enterprises, enhancing their opportunities to win contracts in larger government procurement projects.
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