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Department of Defence Production Tender by Garden Reach Ship Builders And Engineers Limited (grse) (GEM/2024/B/5514883)

AVCAT B2-B69ILTER WATER SEPARATR-CAP 360LPM-_1000054991_YD 3037,OBS_AVCAT FILTER WATER SEPARATOR _2

Goods
Qty:77
Department of Defence Production Tender by Garden Reach Ship Builders And Engineers Limited (grse) (GEM/2024/B/5514883)

Tender Timeline

Tender Issue
October 17, 2024 at 3:06 PM
Corrigendum
April 18, 2025 at 03:04 PM
Bid Extended to April 28, 2025 at 12:00 PM

Tender Title: AVCAT FILTER WATER SEPARATOR AND ABSORBER for 3037 TO 3040 NGOPV
Reference Number: GEM/2024/B/5514883
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Organization Name: Garden Reach Ship Builders And Engineers Limited (GRSE)

Scope of Work and Objectives

The primary objective of this tender is to procure AVCAT Filter Water Separators and Absorbers specifically designed for applications in 3037 to 3040 NGOPV. These components are vital for ensuring efficient operation and maintenance of water filtration systems, which are necessary for the operational readiness of naval vessels. The total quantity required is 77 units. The successful bidder will be responsible for supplying the units, which must comply with specified standards, accompanied by essential documentation, installation, commissioning spares, and training, as detailed in the accompanying Bill of Quantities (BoQ).

Eligibility Criteria

To qualify for this tender, bidders must meet the following criteria:

  • Registered entities capable of fulfilling the specified requirements.
  • Submission of necessary documentation, including the OEM Authorization Certificate.
  • Compliance with experience and turnover criteria; exceptions may apply for bidders seeking exemptions.

Technical Requirements

Bidders are expected to submit:

  • Certificates confirming compliance with the BoQ specifications outlined in the documents.
  • Additional documents as specified in the Acceptance To Contract (ATC), which may include supplementary certificates.
  • A firm commitment to the delivery and installation processes defined in the tender.

Financial Requirements

The evaluation will focus on total value pricing. Bidders must also demonstrate financial capability through compliance with specified payment terms. A copy of the Earnest Money Deposit (EMD) will be required along with the bid.

Document Submission Details

All required documents must be submitted electronically through the designated portal. Bidders must ensure that their submissions are complete, as incomplete bids will be disqualified. Key documents include:

  • Compliance documents as per the BoQ.
  • Certificates as mentioned in the ATC.
  • Any documents demonstrating eligibility for exemption from the experience or turnover criteria.

Special Provisions

This tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups, as defined by current procurement policies. These provisions aim to promote participation and generate greater opportunities in public procurement.

Evaluation Process

The evaluation of bids will be conducted based on:

  • Total value evaluation method, focusing on cost-effectiveness and compliance with technical specifications.
  • Assessment of documentation authenticity and compliance with eligibility criteria.
  • Verification of the bidder’s capability to meet the specified delivery and quality standards.

Delivery Locations

Successful bidders will be responsible for delivering the goods to designated locations as specified by the Department of Defence Production.

Contact Information

For inquiries or clarification regarding the tender, bidders should refer to the official details of the Department of Defence Production listed in the main document, which is available for download.

For complete tender documentation and linked documents, please refer to the following links:


Financial Information

Bid Offer Validity
180 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7033648.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

Bid Extended to April 28, 2025 at 12:00 PMModified on April 18, 2025 at 03:04 PM
Bid Opening April 28, 2025 at 12:30 PM

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Frequently Asked Questions

The eligibility requirements include being a legally registered entity, possessing relevant certifications such as OEM Authorization, and demonstrating the necessary experience or turnover as specified in the tender. Exceptions may be considered for certain qualifying criteria with supporting documents.

Bidders must provide an OEM Authorization Certificate along with compliance to BoQ specifications and any additional certificates requested in the ATC. These documents are crucial to validate the compliance and capabilities of the bidder.

Interested entities must register on the tender platform and create an account. They should ensure completeness by providing all necessary details and submitting required documents as stipulated in the tender guidelines.

Document submissions must be in PDF format, as it is the standard for most official communications. Bidders should ensure that all papers are legible and formatted correctly before uploading them.

The technical specifications include performance standards for water filtration, capacity requirements of up to 360 LPM, and compliance with the established norms mentioned in the BoQ documentation. Each component must undergo tests to verify its effective operation.

Yes, bidders must conform to relevant quality standards which are key to ensuring product efficacy. Compliance with defined specifications in the BoQ and submission of quality assurance documents are mandatory.

Bidders must adhere to compliance requirements set forth in the tender criteria, including timely submissions of required documents and alignment with the specified technical and financial benchmarks.

The Earnest Money Deposit (EMD) details will be specified in the tender documentation. Bidders should comply with the requirements for EMD submission to ensure their bid is considered valid.

Bidders may be required to submit a performance security guarantee post-award of the contract, ensuring fulfillment of obligations as per the contract terms, which will be clarified further upon contract award.

Payment terms will typically be outlined in the contract agreement. Bidders should be prepared to adhere to specific conditions regarding payment timelines, stages, and documentation required for processing payments.

Price evaluation will follow the total value-wise evaluation method as described in the tender. Bids will be analyzed based on the overall cost implications including any operational factors alongside submitted technical compliance.

All tender submissions must be made electronically through the designated portal. It is crucial for bidders to follow the submission guidelines to ensure their bids are received accurately.

While specific dates are omitted, bidders will find relevant timelines regarding document submissions, bid openings, and evaluations outlined in the tender documentation. Attention to these details ensures compliance.

The evaluation and selection process will be based on compliance with eligibility criteria, technical specifications, pricing, and documentation verification. Bidders should ensure robust submissions to enhance their selection chances.

Results notification will be done following the evaluation process. Bidders should monitor their communications for updates related to the outcomes of their bid submissions.

MSEs and start-ups may avail of specific provisions in the tender to encourage participation. This includes relaxed eligibility criteria, support services, and priority in the selection process as per government policies.

Local content and procurement rules must be adhered to during the bidding process, emphasizing preference for domestically produced goods as part of the government’s ongoing commitment to local empowerment and economic growth.

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