Department of Military Affairs Tender by Indian Army (GEM/2025/B/6173627)
WATER SEPRATOR FILTER ELEMENT,TRANSMISSION OIL FILTER,FUEL FILTER ELEMENT,OIL FILTER ELEMENT,AIR FI
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Tender Title: AIR FILTER
Reference Number: GEM/2025/B/6173627
Issuing Authority: Department of Military Affairs, Ministry of Defence
The AIR FILTER tender invites interested vendors to submit bids for the supply of various filter elements required in military applications. This tender focuses on sourcing high-quality air filters, along with other crucial equipment such as water separator filter elements, transmission oil filters, fuel filter elements, and oil filter elements. The objective of this tender is to enhance operational efficiency and ensure a reliable supply chain for maintenance and operational activities within the Ministry of Defence.
Scope of Work and Objectives
The primary scope includes the procurement of:
- AIR FILTER
- WATER SEPARATOR FILTER ELEMENT
- TRANSMISSION OIL FILTER
- FUEL FILTER ELEMENT
- OIL FILTER ELEMENT
- SEALING COMPOUND
The objectives encompass delivering high performance and reliable products that meet military standards for durability and efficiency. Interested vendors should be able to provide not only the products listed but also adhere to strict quality control measures throughout the procurement process.
Eligibility Criteria
To qualify for this tender, vendors are required to hold a valid registration as a business entity, ideally in the sector related to manufacturing or supplying filters and filtration systems. Certification demonstrating compliance with relevant manufacturing and safety standards will be beneficial.
Technical Requirements
Bidders must ensure the products meet specified military-grade standards. Technical specifications should include:
- Material quality and certification for all filter components
- Testing results demonstrating that the filters work effectively under various conditions
- Documentation showing compliance with applicable safety and environmental regulations
Financial Requirements
Vendors are expected to provide a competitive pricing structure along with the submission of the bid. Financial details should include cost breakdowns for all itemized products and adherence to the budgetary constraints outlined by the Department of Military Affairs.
Document Submission Details
All submissions must be made electronically, and vendors should ensure that all required documentation is completed accurately. The submission must include:
- Bid proposal
- Certificates of compliance and registration
- Financial offer with detailed pricing
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing mechanisms intended to foster inclusive economic growth. Provisions may include relaxed eligibility benchmarks and potential financial support mechanisms.
Evaluation Process
The evaluation will be based on criteria such as:
- Compliance with technical specifications
- Financial competitiveness
- Past performance and reliability of the vendor Submissions will be assessed thoroughly to ensure that selected suppliers can meet the quality and efficiency standards required by the Department of Military Affairs.
Delivery Locations
Supplied products are required to be delivered to designated military bases and logistical centers as specified in the final agreement. Specific locations will be determined once contracts are awarded.
Contact Information
For any inquiries regarding the tender, potential vendors may reach out to the Department of Military Affairs directly. However, specific contact details are not disclosed in this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with specific sector standards relating to filter production. Having relevant certifications such as ISO or equivalent is encouraged. Vendors should demonstrate a capability to meet military specifications and a solid track record in similar projects.
Vendors must provide documentation including compliance certificates that show adherence to quality standards relevant for the manufacturing of filters. Additional certifications related to environmental standards and safety regulations may also be required as part of the submission process.
To register for participation, vendors need to follow the standard registration process on the official tender portal. This involves submitting the necessary documentation proving their eligibility, followed by a confirmation of their registration status to proceed with bidding.
All submission documents should be in a specified digital format as outlined in the tender documentation. Commonly accepted formats include PDF, Word documents, and those specified directly in the tender instructions. Non-compliance with these accepted document formats may lead to disqualification.
Vendors are required to submit an Earnest Money Deposit (EMD) alongside their bids. Additionally, performance security guarantees may be necessary upon contract award to ensure the fulfillment of contractual obligations. Payment terms will also be defined clearly in the tender documentation, outlining how financial transactions will be handled following delivery acceptance.
This structured approach ensures that all relevant information pertaining to the AIR FILTER tender is effectively communicated, providing potential bidders with clarity and actionable insights.
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