Department of Defence Production Tender by Mazagon Dock Shipbuilders Limited (GEM/2025/B/6101643)
Videography and Photography Services - Videography; Videography as per SOW; Corporate Video
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Tender Title: Call for Videography and Photography Services
Reference Number: GEM/2025/B/6101643
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The Department of Defence Production invites sealed bids for comprehensive Videography and Photography services. The objective of this tender is to procure high-quality videography and photography services aligned with the requirements specified in the scope of work (SOW). This involves capturing various events and producing a corporate video that effectively showcases the Department's activities and achievements.
Scope of Work and Objectives
The primary focus of the project is to deliver exceptional videography services, which include but are not limited to:
- Coverage of official events, meetings, and activities.
- Creating engaging corporate videos and promotional material.
- Editing and post-production of recorded footage to deliver a polished final product.
The objective is to enhance communication, promote transparency, and provide a visual representation of the Department’s initiatives.
Eligibility Criteria
Bidders must satisfy the following eligibility requirements to qualify for submission:
- Be a legally registered entity with valid documentation.
- Have a proven track record in delivering videography and photography services.
- Demonstrate relevant experience in handling projects similar to the scope detailed in the tender.
- Compliance with all applicable legal and regulatory frameworks.
Technical Requirements
The selected bidder must adhere to the following technical specifications:
- High-definition video and audio capture capabilities.
- Experience in editing software, enabling professional video editing and effects.
- Capability to deliver content in various formats as per client requirements.
- Availability of skilled personnel for on-location shoots and coordination.
Financial Requirements
Bidders must submit fit-for-purpose proposals that include a comprehensive financial breakdown and ensure competitive pricing. An Earnest Money Deposit (EMD) is required as part of the bid submission, which reflects the seriousness of the bidders. Detailed conditions surrounding payment terms should be clearly articulated in the financial proposal.
Document Submission Details
All documents must be submitted in an organized manner, adhering to the prescribed formats. The following documents are required for submission:
- Bid Proposal detailing the scope of work, timelines, and financial quote.
- Relevant certifications and proof of experience.
- EMD as specified.
All submissions must comply with submission deadlines and protocols outlined in the official tender documents.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity by ensuring these entities have the opportunity to compete. Specific benefits or allowances exist for qualifying companies, encouraging local content and procurement.
Evaluation Process
The evaluation will encompass multiple stages, including:
- Verification of documentation and eligibility criteria.
- Assessment based on the proposal quality, cost-effectiveness, and bidder experience.
- A final evaluation that aligns with the Department's objectives and quality standards.
Delivery Locations
Services will be delivered at various locations as specified by the Department during the execution of the contract.
Contact Information
For more information and clarifications regarding this tender, interested bidders may refer to official contact channels through the Department of Defence Production. It is encouraged to ensure that all inquiries are formalized to ensure clarity in communication.
This tender presents an exceptional opportunity for qualified service providers to engage with the Ministry of Defence in delivering high-impact visual content. Prospective bidders are invited to submit their proposals adhering to the requirements and timelines established in the tender documentation, ensuring compliance and professionalism.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity with valid documentation, demonstrating relevant experience in delivering high-quality videography and photography services, and compliance with applicable legal frameworks. Moreover, bidders must provide proof of their capability to handle projects aligned with the scope specified in the tender.
Participants must provide various necessary certificates, including business registration, relevant experience certifications, and any applicable permits that validate their capability to undertake videography and photography projects. It is advisable to check the detailed requirements outlined in the tender documentation for a complete list.
To register for the tender, organizations need to ensure their registration processes comply with the guidelines specified by the Department of Defence Production. Typically, it involves completing the necessary documentation, providing adequate proof of eligibility, and following submission protocols as detailed in the tender notice.
Payment terms will be defined based on the agreement established post-assessment of the proposals. Generally, they range from upfront payments upon project commencement to milestone payments upon the completion of specified deliverables. Detailed payment terms will be finalized in consultation with the selected bidder.
Yes, the tender has specific provisions that benefit Micro, Small, and Medium Enterprises (MSEs), encouraging their participation in the competitive bidding process. The tender aims to boost local enterprises and startups by providing favorable evaluation criteria and support to ensure a fair opportunity in securing contracts with the Ministry of Defence.
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