Department of Defence Production Tender by Armoured Vehicles Nigam Limited (GEM/2025/B/6134574)
Antiwear Hydraulic Oil Heavy Duty (V4) as per IS 10522
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Tender Title: Antiwear Hydraulic Oil Heavy Duty (V4) as per IS 10522
Tender Reference Number: GEM/2025/B/6134574
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The tender for Antiwear Hydraulic Oil Heavy Duty (V4) is aimed at procuring a total quantity of 420 units conforming to the specifications outlined in IS 10522. This document serves as a comprehensive reference for interested bidders detailing essential information about the scope, eligibility, and submission requirements.
Scope of Work and Objectives
The primary objective of this tender is to source high-quality Antiwear Hydraulic Oil Heavy Duty (V4), ensuring it meets stringent performance and quality criteria essential for efficient operation in hydraulic systems. The successful bidder will be responsible for supplying the specified type of oil that meets the technical specifications required by the Department of Defence Production.
Eligibility Criteria
To be eligible to participate in this tender, bidders must be a registered entity with proven capability in supplying petroleum products, specifically hydraulic oils. Bidders are required to showcase their previous experience in handling similar tender submissions along with compliance to quality standards as prescribed by relevant authorities.
Technical Requirements
The technical requirements demand that the supplied Hydraulic Oil conform to IS 10522. This includes specifications related to viscosity, performance attributes, and environmental compliance. Bidders must provide documentary evidence to demonstrate compliance with these standards, including detailed product data sheets and test certificates.
Financial Requirements
The tender includes financial requirements that bidders must adhere to; primarily, the submission of an Earnest Money Deposit (EMD) is mandatory. This amount serves as a security deposit to ensure the bidder's commitment. Submission of the EMD is a crucial step in the bidding process.
Document Submission Details
Bidders must submit all required documentation electronically via the specified online procurement portal. All submissions should be in the accepted formats as specified in the tender guidelines to ensure proper processing. Proper documentation includes compliance certificates, technical specifications, financial bids, and EMD details.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. MSEs may be eligible for certain benefits, including exemptions on EMD in certain cases and relaxation in technical qualifications to promote inclusivity in government procurement processes.
Evaluation Process
The evaluation of bids will involve a comprehensive assessment based on technical compliance and financial viability. All bids will be evaluated against the criteria set forth within this document to ensure fairness and transparency in the selection process. Bidders must ensure that all documents submitted are complete and accurately reflect the information requested.
Delivery Locations
The delivered goods must be submitted to designated locations as specified by the Department of Defence Production. The successful bidder will be provided with specifics regarding delivery sites post-evaluation.
Contact Information
While direct contact details are not explicitly provided, interested bidders are encouraged to refer to official communication channels for any inquiries concerning this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be a registered entity with demonstrated experience in supplying similar products. Additionally, compliance with specific quality standards and technical requirements is essential. Bidders should also present evidence of financial stability and prior performance in fulfilling government contracts for petroleum products.
The supplied Hydraulic Oil must adhere to the specifications outlined in IS 10522. This includes parameters like viscosity, thermal stability, and oxidation resistance. Bidders are expected to provide detailed product data sheets and test certificates to substantiate compliance with these technical specifications during the submission process.
The EMD serves as a security deposit to ensure the seriousness of the bidders. The exact amount will be detailed in the submission guidelines. Bidders must submit the EMD along with their proposal to be considered for further evaluation. Ensuring compliance with this requirement is essential to avoid disqualification.
The evaluation and selection process will be conducted based on both technical compliance and financial bids. Bids will be assessed against criteria established in this document, ensuring that the most qualified and cost-effective bids are selected. Clear communication regarding the evaluation matrix may be provided to bidders before submission.
This tender includes specific provisions to support MSEs and startups. These may entail exemptions from EMD, relaxed technical qualifications, and enhanced points in the evaluation process to promote fair competition. It encourages small businesses to participate by easing some financial and technical burdens associated with tender submissions.
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