Department of Defence Production Tender by Advanced Weapons And Equipment India Limited (287dec13)
" VIDEOGRAPHY SYSTEM” AS PER ANNEXURE– A, DATED 21/04/2025.
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Tender Title:
Videography System
Reference Number:
287dec13
Issuing Authority:
Department of Defence Production, Ministry of Defence
The Videography System tender invites qualified suppliers to submit proposals for the provision of a precise and comprehensive videography system as specified in the enclosed Annexure–A. This project aims to enhance the operational capabilities of the Department of Defence Production by delivering high-quality videography solutions suitable for defense applications.
Scope of Work and Objectives
The scope of work encompasses the supply and installation of a complete videography system, including all necessary components. The objectives are to ensure seamless integration with existing defense technologies while delivering superior quality videography.
The successful vendor will be responsible for:
- Providing a videography system that meets the technical specifications outlined in Annexure–A.
- Ensuring all equipment is fully operational and compliant with military standards.
- Offering training for personnel as needed to operate the system effectively.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity under relevant government regulations.
- Have prior experience in providing videography systems or related services in government contracts.
- Demonstrate financial stability and capability to handle the volume of supply required.
Technical Requirements
Bidders need to adhere to the detailed technical specifications outlined in Annexure–A. This includes but is not limited to:
- High-resolution video capturing capabilities.
- Compatibility with existing defense infrastructure.
- Provision of robust software for video processing and storage.
Financial Requirements
Bidders are required to submit a compliant financial proposal that includes:
- A detailed breakdown of costs.
- An investment plan indicating sustainable pricing for the lifecycle of the equipment.
- Justification for any additional costs anticipated during installation or training phases.
Document Submission Details
All submissions must be made in the specified formats outlined in the tender documentation. Suppliers should ensure that all documents are comprehensive and submitted by the designated deadline to facilitate timely evaluation.
Special Provisions
Proposals from Micro, Small, and Medium Enterprises (MSEs) and startups will be encouraged and are entitled to special consideration under applicable policies. This inclusion aligns with broader efforts to promote local enterprises and innovation in the defense sector.
Evaluation Process
The evaluation of submissions will follow a structured process to ensure fairness and transparency. Criteria include compliance with technical specifications, financial viability, and past performance in similar contracts. The successful bidder will be determined based on the best combination of quality and price.
Delivery Locations
The delivery locations for the equipment are specified in the tender document and include various defense installations across the country.
Contact Information
For any queries regarding this tender, suppliers should refer to the contact details provided in the official tender document. All communications should adhere to the guidelines provided for clarity and efficiency.
Through this tender, we aim to fortify the capability of the Department of Defence Production in videography, ultimately contributing to national security and operational readiness.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of fulfilling the project’s demands. Bidders must have a proven history of supplying videography systems, especially to government sectors, and demonstrate financial credibility to support the volume required under this tender.
The technical specifications must align with those outlined in Annexure–A, including high-resolution video capture capabilities, compatibility with defense systems, and advanced software for processing videos. Suppliers must also provide detailed descriptions of how their systems meet or exceed these specifications.
The payment terms for this tender will be structured to reflect milestones achieved throughout the installation and commissioning of the videography system. Typically, payments may be made upon the successful delivery of the equipment, testing and commissioning, and subsequent training of users, as specified in the contract.
The evaluation and selection process will be rigorous, focusing on compliance with technical specifications, financial proposals, and previous experience. The committee will score proposals based on a predetermined evaluation matrix, ensuring that the best-suited vendor is selected for the contract.
Yes, there are specific provisions for MSEs and startups that encourage their participation in defense tenders. Bidders qualifying as MSEs may receive preference in evaluation, and special support may be granted to startups to foster innovation and local entrepreneurship in defense procurement.
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