The Supply of Laptops tender, designated by reference number GEM/2025/B/6174456, is issued by the Department of Defence Production, part of the Ministry of Defence. This tender aims to procure laptops that meet specified technical and quality standards, ultimately supporting the operational and administrative functions within the department.
Scope of Work and Objectives
The primary objective of this tender is to acquire a total quantity of laptops designed for robust performance and reliability. The scope includes:
- Supply of high-quality laptops that align with the technical specifications detailed in the tender documents.
- Ensuring that the supplied laptops meet the performance needs for various tasks within the ministry.
- Timely delivery and efficient logistics management to designated locations for seamless integration into current operations.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity under applicable laws.
- Proven experience in supplying laptops or similar IT equipment.
- Financial stability to fulfill contract obligations.
Technical Requirements
Bidders must ensure that the laptops provided comply with specific technical specifications, which include but are not limited to:
- Minimum processor specifications.
- RAM and storage capacity requirements.
- Graphics and connectivity features suited for government use. This criterion is crucial for ensuring that the laptops support the work of the Ministry effectively.
Financial Requirements
Bidders need to present a comprehensive financial proposal, including:
- Detailed pricing per unit and total cost for the intended quantity.
- Clear documentation regarding payment terms, including any applicable taxes and fees.
Document Submission Details
Interested parties must submit their bids through the designated submission channels outlined in the tender documents. Submission must include all required documentation and certificates validating compliance with eligibility and technical specifications.
Special Provisions
The tender includes specific provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs). Startups are also encouraged to participate, provided they meet the necessary qualifications. Compliance with 'Make in India' policies is expected, enhancing local content in procurement.
Evaluation Process
Submissions will undergo a thorough evaluation process, considering:
- Technical compliance with the specified requirements.
- Financial proposals to ensure competitiveness and value. Bidders may be contacted for further clarification during the evaluation, ensuring a transparent selection process.
Delivery Locations
The laptops are to be delivered to specified locations as detailed in the supplementary documents of the tender. It is critical that bidders are prepared to meet logistical requirements for prompt delivery.
Contact Information
For additional queries, bidders are encouraged to refer to the tender documentation, which outlines the necessary channels for communication.
This tender represents an essential opportunity for suppliers in the IT sector, ensuring that the Ministry of Defence acquires reliable and efficient laptops. Interested bidders should ensure compliance with all requirements and prepare their proposals accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in supplying IT equipment, and showing financial stability to fulfill any contract awarded. Additionally, compliance with local laws and regulations is essential.
The technical specifications for laptops include minimum processor benchmarks, adequate RAM and storage capacity, and appropriate graphics processing and connectivity features. Meeting or exceeding these standards is crucial for the performance requirements of the Ministry of Defence.
Payment terms will be outlined within the tender documentation. Generally, they entail billing upon delivery and acceptance of the laptops, with clear payment timelines defined. Bidders should ensure their financial proposals reflect any potential terms discussed in the tender.
Bids must be submitted through the designated electronic or physical submission channels, as detailed in the tender documents. Accepted document formats typically include PDF and Word documents, and bidders should adhere to any specified guidelines regarding formatting and documentation labeling.
Yes, the tender has specific provisions aimed at promoting participation by MSEs and startups. These may include relaxed eligibility criteria, support for compliance with ‘Make in India’ policies, and encouragement to contribute to local procurement efforts, fostering a more inclusive tender process.
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