Tender Title: Custom Bid for Services - Repair of Power Backup Service (UPS) at ED Conference Hall

Reference Number: GEM/2025/B/6172433

Issuing Authority: Department of Defence Production, Ministry of Defence

The Custom Bid for Services entails the detailed repair and maintenance of the Uninterruptible Power Supply (UPS) system located in the ED Conference Hall. The tender aims to solicit bids from qualified vendors that specialize in electrical and electronic repairs, specifically focusing on power backup solutions that ensure uninterrupted service.

Scope of Work and Objectives

The main objectives of this tender include:

• Conducting thorough diagnostics and repairs of the existing UPS system.
• Replacing damaged components to restore full functionality.
• Implementing preventive maintenance protocols to enhance long-term reliability.
• Ensuring compliance with safety standards and regulations throughout the repair process.

Eligibility Criteria

To be eligible for participation in this tender, bidders must:

• Be a registered entity with relevant licenses for electrical repair services.
• Demonstrate previous experience in performing UPS repairs or related services.
• Provide references from at least two previous clients within the last three years.

Technical Requirements

Bidders should adhere to the following technical specifications while submitting their offers:

• Familiarity with major UPS brands and models.
• Skills in electrical testing and verification of UPS units, ensuring compliance with safety standards.
• Availability of genuine spare parts for efficient repair processes.

Financial Requirements

Bidders must provide a detailed cost breakdown for the proposed services, including:

• Charges for labor, materials, and any additional costs necessary for repairs.
• Evidence of financial stability, such as annual turnover statements for the past two years.

Document Submission Details

All prospective bidders are required to submit their proposals electronically through the designated portal by the specified deadline. Documentation should include:

• A completed bid form.
• Company profile and experience.
• Technical and financial proposals.
• Any relevant certificates or licenses.

Special Provisions

The tender encourages Micro, Small, and Medium Enterprises (MSEs) and startups to participate and may provide certain benefits in terms of evaluation preferences. Compliance with 'Make in India' policies is also encouraged, enhancing local procurement initiatives.

Evaluation Process

The evaluation will take into account:

• Compliance with eligibility and technical requirements.
• Competitive pricing based on the detailed financial submissions.
• Quality of service history and references provided by the bidder.

Delivery Locations

Services must be rendered at the ED Conference Hall under the jurisdiction of the Department of Defence Production.

Contact Information

For further inquiries, bidders are encouraged to consult the official contact channels listed on the tender portal. Ensure all submissions adhere to the guidelines provided by the Ministry of Defence.

By participating in this tender, vendors can contribute to enhancing the operational efficacy of vital power backup services critical for official functions at the ED Conference Hall.