Tender Title: Custom Bid for Services - Service contract for 3 years of Calibration of weighing bridge
Reference Number: GEM/2025/B/6056817
Issuing Authority: Department of Defence Production, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to acquire professional and reliable services for the calibration of weighing bridges over a period of three years. The scope encompasses ensuring the accuracy and reliability of weighing measurements, which is critical for operational efficiency within the Department of Defence. The selected contractor will be responsible for the meticulous calibration of all associated equipment, compliance with applicable standards, and timely reporting on calibration processes.

Eligibility Criteria

In order to participate in this tender, bidders must meet specific eligibility requirements. Companies must be registered entities with valid certifications related to calibration services. Additionally, bidders should demonstrate prior experience in servicing weighing bridges and must adhere to quality and safety regulations as mandated by the Ministry of Defence.

Technical Requirements

Bidders are required to provide proof of technical capability which includes documented evidence of past projects related to calibration services. The tender requires adherence to stringent technical specifications to ensure compliance with industry standards, as well as details showcasing the capability to handle advanced calibration technology.

Financial Requirements

All bidders must provide a clear breakdown of estimated costs involved in the calibration services over the contract period. Financial stability, including past financial records, may also be assessed during the evaluation process to ascertain the bidder's capability to sustainably execute the contract.

Document Submission Details

Bidders are instructed to submit their proposals electronically via the designated online portal. The proposal must include all supporting documents related to eligibility, technical specifications, financial breakdowns, and any relevant certifications. A complete and organized submission is crucial for evaluation purposes.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers specific provisions aimed at supporting startups looking to contribute to defence-related services. Adequate support will be provided to facilitate the inclusion of these entities in the bid evaluation process.

Evaluation Process

The evaluation of bids will be conducted based on predefined criteria, including technical compliance, financial viability, and bidding pricing. The authority reserves the right to reject any submissions that do not meet the minimum criteria or do not align with the intent of the tender.

Delivery Locations

The calibration services are expected to be delivered at multiple locations specified by the Ministry of Defence. Bidders must ensure that they are equipped to service all designated sites effectively.

Contact Information

For additional information regarding this tender, interested parties are encouraged to consult the online portal or contact the Department of Defence Production directly for any clarification needed prior to submission.