Tender Timeline
Tender Title: Custom Bid for Services - Breakdown Maintenance of Boring & Milling Machines
Reference Number: 72952d20
Issuing Authority: Department of Defence Production, Ministry of Defence
The Custom Bid for Services aims to engage a qualified service provider for the breakdown maintenance and preventive maintenance of a total of 83 Boring & Milling Machines. This tender encompasses both the lumpsum charges for breakdown services and scheduled preventive maintenance over a period of 12 months, inclusive of Goods and Services Tax (GST). The successful bidder will play a crucial role in ensuring that these machines operate efficiently, minimizing downtime and maximizing productivity within the department.
Scope of Work and Objectives
The primary objective of this tender is to establish a comprehensive maintenance service that will involve:
- Breakdown Maintenance: Timely restoration of functionality during unexpected failures.
- Preventive Maintenance: Regular servicing to prevent breakdowns, ensuring consistent operational performance.
The contractor will be responsible for providing manpower, tools, and materials necessary to perform the required maintenance tasks, ensuring adherence to quality standards throughout the contract tenure.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Be a legally registered entity with appropriate certifications.
- Experience in performing similar maintenance services for machinery.
- Availability of skilled technicians qualified to operate and maintain the specified equipment.
Technical Requirements
The successful bidder must possess:
- Comprehensive knowledge of Boring & Milling Machines.
- Access to necessary tools and replacement parts.
- A well-defined quality assurance process to maintain service standards.
Financial Requirements
Bidders are required to submit a detailed financial proposal including:
- A lumpsum charge for both breakdown and preventive maintenance.
- Any additional costs associated with the provision of materials or parts.
Document Submission Details
Bidders must ensure that their submissions are complete and accurate, including:
- Technical proposals addressing the scope of work.
- Financial bids laid out in the required format.
- Copies of all necessary certifications and documentation.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible businesses may receive priority consideration during the evaluation process, encouraging participation in government tenders.
Evaluation Process
Proposals will be evaluated based on:
- Technical compliance with tender specifications.
- Financial competitiveness.
- Past performance and relevant experience in similar projects.
Delivery Locations
Services will primarily be rendered at the designated facility locations specified by the Department of Defence Production.
Contact Information
For any inquiries related to this tender, potential bidders should refer to the official communication channels as provided in the tender documentation.
This Custom Bid for Services represents an excellent opportunity for service providers specializing in machinery maintenance to partner with the Ministry of Defence, ensuring that vital operations continue seamlessly within the department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a legally registered entity, possessing relevant experience in machinery maintenance, and having personnel qualified to service Boring & Milling Machines. Bidders must also provide necessary documentation proving their capabilities in meeting the prescribed technical requirements and compliance standards.
Bidders are required to submit copies of relevant safety, quality, and compliance certifications along with their proposals. These could include industry-specific quality management certifications and proof of registration as a service provider for machinery maintenance, ensuring that all work will meet the necessary standards.
To register to bid, interested vendors need to ensure that they meet the eligibility criteria set forth in the tender. Following this, they must prepare their technical and financial proposals according to tender specifications and submit them through the official tender platform by the designated submission methods indicated in the tender document.
Accepted document formats for submission typically include PDF, Word, and Excel formats. Bidders should ensure that all submissions are clear, organized, and comply with any specific formatting requirements mentioned in the tender documentation to facilitate the evaluation process.
Payment terms will generally be specified during the tender evaluation phase. However, bidders should anticipate that payments may be contingent upon the successful completion of specified milestones or service agreements, alongside compliance with the maintenance schedule mentioned in the tender. Bidders should review the detailed financial expectations laid out in the tender documentation to formulate their proposals effectively.
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