Tender Timeline
Tender Title: Hiring of Vehicles for Out Station and Ceremonial Occasions for BEL HYD Unit
Tender Reference Number: GEM/2025/B/6159644
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
In response to the growing demands for reliable transportation solutions, the Hiring of Vehicles for Out Station and Ceremonial Occasions for BEL HYD Unit tender aims to secure professional vehicle hiring services. This initiative is essential for supporting various operational and ceremonial functions, ensuring that logistics are seamlessly managed.
Scope of Work and Objectives
The primary objective of this tender is to engage a vendor who can provide a range of vehicles suitable for outstation travels and ceremonial occasions. The chosen contractor will be responsible for supplying vehicles that comply with safety and quality standards, and are available on both short and long-term bases. Services must include full vehicle maintenance, qualified drivers, and adherence to requested timelines for vehicle availability and return.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet essential eligibility requirements, including:
- Registration as a legal entity.
- Proven track record of providing vehicle hiring services.
- Necessary insurances and permits as mandated.
- Compliance with the prevailing laws and regulations in the transportation sector.
Technical Requirements
Bidders must demonstrate their ability to provide a variety of vehicles, including but not limited to:
- Sedans
- SUVs
- Vans Additionally, vehicles must be well-maintained, equipped with safety features, and must meet emission standards set by the government.
Financial Requirements
The contractor must be in a stable financial position to fulfill the contract obligations without distress. This includes providing the latest audited financial statements and sufficient evidence of financial assets.
Document Submission Details
All bids must be submitted in the specified format outlined by the Department of Defence Production. Participants should ensure that their submissions include:
- Company profile.
- Detailed service proposals.
- Pricing structure, specifying any additional costs related to operations.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs) and startups, providing benefits in terms of evaluation points and qualifications for those businesses that meet the stipulated criteria.
Evaluation Process
The evaluation of bids will be based on a point-based system assessing the technical proposal, pricing, delivery timelines, and past performance. Bidders who score the highest will be preferred, based on adherence to the specified requirements, financial viability, and the provision of quality service.
Delivery Locations
Services must cover various locations as designated by the BEL HYD Unit, with specific destinations communicated upon contract award.
Contact Information
For further inquiries, participants are encouraged to establish contact with the Department of Defence Production. It is advisable to check official guidelines for the correct channels of communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capacity to provide vehicle hiring services. Bidders must demonstrate a solid track record in the industry, possess necessary permits, and adhere to relevant laws governing transport services. All documentation must be provided to verify compliance and capability.
In order to complete the submission process, bidders should possess various certifications, including vehicle insurance, registration documents, and any other specific certificates pertinent to the vehicle hiring process. These documents ensure legal compliance and guarantee service quality.
The registration process entails submission of the required documentation that verifies eligibility, capabilities, and compliance with regulatory requirements. Bidders must fill out tender forms accurately and submit clear proposals detailing their offering, including vehicle types, service plans, and pricing structures.
Bidders are generally required to provide a performance security deposit that reflects their commitment to fulfilling the contract terms. This deposit acts as a financial guarantee that services will be provided as stipulated in the tender, often calculated as a percentage of the contract value.
The evaluation process for vehicle hiring proposals will be comprehensive and focused on both technical specifications and pricing. Each submission will be scored against a predefined set of criteria that includes quality standards, compliance with technical requirements, and cost-effectiveness of the provided services.
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