Tender Title: Supply of Water Chiller, Installation & Commissioning of Water Chiller
Tender Reference Number: GEM/2025/B/6167556
Issuing Authority: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure water chillers, along with their installation and commissioning at designated locations. The selected contractor will be responsible for delivering two units of advanced water chillers that meet the specified technical requirements. This project aims to enhance operational efficiency within the department by ensuring a reliable and efficient cooling system.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements such as being a registered entity in the relevant field. Bidders are encouraged to demonstrate their experience in supplying and installing water chillers, as well as maintaining high operational standards.
Technical Requirements
The water chillers must adhere to the defined technical specifications, which include energy efficiency ratings, cooling capacities, and compliance with relevant quality standards. The contracting party must submit detailed documentation specifying how their offered products and services meet these requirements.
Financial Requirements
Bidders must provide a breakdown of costs associated with the supply, installation, and commissioning of the water chillers. Proof of financial stability and capabilities may also be required, including documentation supporting the pricing proposal linked with the tender.
Document Submission Details
All documents required for tender participation must be submitted electronically via the designated portal. Bidders are advised to ensure that their submissions are complete and adhere to the instruction guidelines provided in the tender documents.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) are particularly crucial in this tender, encouraging wider participation and collaboration. Additionally, support incentives for startups may exist, promoting local entrepreneurship.
Evaluation Process
The evaluation of submitted tenders will follow a structured process focusing on technical compliance, cost-effectiveness, and the overall value offered. Compliance with all listed requirements is mandatory for successful bids.
Delivery Locations
The installation of the water chillers will occur at specified locations within the purview of the Department of Defence Production. The exact delivery and installation locations will be communicated to the selected vendor during the contracting phase.
Contact Information
For queries regarding this tender, participants may reach out through the official communication channels indicated in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the relevant sector, with documented experience in the supply, installation, and maintenance of water chillers. Bidders should also possess the necessary licenses and approvals as mandated by local authorities to participate in this tender.
The technical specifications for the water chillers include specific cooling capacities and energy efficiency standards. Bidders should ensure that their products comply with quality standards pertinent to the industry and provide detailed product specifications and compliance certificates during the submission process.
Yes, bidders are required to submit an Earnest Money Deposit (EMD), the amount of which is specified in the tender documentation. Additionally, performance security may be required after the tender award, which serves as a guarantee for contract fulfillment according to stipulated terms.
The evaluation process will focus on several key factors including technical compliance, pricing structures, and the overall capability to meet the project requirements. Price evaluation considerations will include the total cost of ownership, performance evaluation, and the expected service levels post-installation.
Yes, this tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs). These benefits may include reduced eligibility criteria, access to exclusive financial assistance, and procedures that enhance the chances of contract awards for MSEs, aligning with government policies to promote local industries and entrepreneurship.
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