Tender Title: GEM/2025/B/6135710

Issuing Authority: Department of Defence Production, Ministry of Defence

This tender seeks qualified vendors for the supply of Toner Cartridges, Ink Cartridges, and related consumables for printers. With an anticipated quantity of 130 units, this procurement aims to fulfill operational needs within the Department of Defence Production. The overall objective is to source high-quality consumables that ensure efficient printing operations across various departments.

Scope of Work and Objectives

The primary scope of work involves the provision of various toner and ink cartridges suitable for a range of printer models utilized by the Ministry of Defence. This includes ensuring compatibility, high-yield options, and adherence to quality standards that meet government procurement guidelines. The successful bidder will be expected to deliver the cartridges within the specified timelines and maintain a consistent supply chain to support ongoing printing requirements.

Eligibility Criteria

To be eligible for participation in this tender, vendors must be registered entities with the capability to supply specified consumables. Vendors should possess a history of successful deliveries to governmental or corporate clients, ensuring that they meet the mandatory qualifications. Proof of registration and compliance with industry standards is required.

Technical Requirements

Bidders are required to provide detailed specifications and compatibility information for the cartridges offered. The products must conform to established quality standards, providing assurance of durability and performance. Documentation proving compliance with relevant industry standards may be requested during the evaluation process.

Financial Requirements

Vendors must demonstrate their financial stability and capability to handle the scale of supply as outlined in this tender. A detailed financial proposal, including pricing for each item and potential bulk order discounts, is to be presented along with the submission.

Document Submission Details

All documents and proposals must be submitted electronically via the designated portal. Compliance with submission guidelines is mandatory, including ensuring that formats adhere to specified requirements. Additional information may be requested to validate submissions.

Special Provisions

Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and Startups during the evaluation process. These vendors are encouraged to participate and will be offered benefits under the guidelines that support their growth and procurement participation. Compliance with the ‘Make in India’ policy is also highly valued.

Evaluation Process

Tenders will undergo a rigorous evaluation process which will consider the technical specifications, financial proposals, and overall compliance with tender requirements. Bid proposals will be scored based on defined criteria to identify the best-value offer for the government.

Delivery Locations

Successful vendors will be required to deliver products to designated locations as specified by the Department of Defence Production. Delivery timelines must align with the operational needs of the agency, ensuring timely provision of the cartridges.

Contact Information

For any inquiries related to this tender, vendors are encouraged to refer to the official contact points provided in the submission guidelines. Ensure clarity in your queries to receive prompt responses.