Newspaper & Magazine Supply Service - GEM/2025/B/6286068
Newspaper & Magazine Supply Service - Weekly News Paper/Magazines Package; The Hindu, Hindustan Tim
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Tender Title: Newspaper & Magazine Supply Service - 137a11364
Issued by: Department of Defence Production, Ministry of Defence
The Newspaper & Magazine Supply Service tender invites qualified suppliers to submit their bids for the provision of a comprehensive package of weekly newspapers and magazines. This package will include various titles such as The Hindu, Hindustan Times, Amar Ujala, Dainik Jagran, Employment News, Sports Star, Time, Women's Era, Digit, Outlook Traveller, Niroghdham, CSR, and India Today, catering to both Hindi and English preferences.
Scope of Work and Objectives
The primary objective of this tender is to ensure the consistent and timely supply of diverse reading materials to various defense establishments and personnel. The selected supplier will be responsible for the following:
- Delivering a total quantity of 18 packages of chosen newspapers and magazines on a weekly basis.
- Ensuring that all magazines are up-to-date and reflect current news, trends, and issues of relevance to the defense community.
- Maintaining an organized delivery schedule to facilitate ease of access for recipients.
Eligibility Criteria
To be considered for this tender, bidders must meet specific eligibility requirements:
- Possession of valid business registration and operational licensing.
- Proven experience in supplying newspapers and magazines to institutional clients.
- Capacity to handle large volume orders with efficient distribution.
Technical Requirements
Technical compliance is critical for this tender. Bidders need to provide:
- A list of newspapers and magazines available for supply, emphasizing titles included in the package above.
- Details about delivery and logistics capabilities, specifically the ability to manage timely deliveries across various locations associated with the Defence establishments.
- Evidence of previous contracts or supply agreements of similar nature.
Financial Requirements
Bidders are required to submit a detailed financial proposal outlining:
- Pricing information per package, inclusive of delivery charges.
- Any applicable taxes or additional charges that would factor into the overall cost.
- Proof of financial stability and the ability to fulfill the entirety of the contract.
Document Submission Details
All documents must be submitted digitally through the designated online tender portal, ensuring they comply with technical and financial requirements outlined above. Once submitted, bidders are encouraged to verify the receipt of their documents through the portal.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, providing them with additional benefits such as relaxed criteria for financial and technical capacities. Bidders must indicate their status as an MSE or Startup within their bid documentation.
Evaluation Process
The evaluation of submitted bids will occur based on:
- Compliance with eligibility and technical criteria.
- Cost-effectiveness of the financial proposal.
- Timeliness and reliability shown in previous contracts.
A committee will assess each submission on predefined criteria, leading to the selection of the best-suited supplier.
Delivery Locations
Deliveries will be expected at various defense establishments, which will be detailed upon the award of the contract. It is critical that bidders demonstrate their ability to reach these locations efficiently throughout the contract duration.
Contact Information
For further inquiries regarding this tender, suppliers may contact the Department of Defence Production, Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having valid operational licenses, and demonstrating prior experience in supplying newspapers and magazines to institutional clients. Suppliers must possess the capability to fulfill large volume orders and adhere to the delivery schedule set forth in the tender.
Bidders must present their registration documents along with any certifications that validate their operational capacity, including business registration and tax compliance certificates. Ensuring these certificates are up to date is crucial for meeting compliance requirements.
The registration process involves creating an account on the tender portal where bidders can access the tender documentation, submit proposals, and upload necessary documents. Each bidder must follow specific guidelines detailed in the tender documentation to register successfully.
Payment terms will typically involve milestone payments based on delivery schedules and acceptance of the goods. Bidders should outline their proposed payment terms in their financial proposals to align with the department’s requirements while keeping transparency in cost evaluation.
Yes, provisions are made for MSEs, including relaxed eligibility criteria and potential preference in evaluation. This is part of an initiative to promote local content and procurement rules that aim to enhance participation from smaller businesses and startups in government tenders.
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