Tender Title: Custom Bid for Services - Annual Rate Contract for Repairs/Replacement Sheeting/Cladding and Allied Works Outside GSL Yard 2025-2026
Tender Reference Number: GEM/2025/B/6130136
Issuing Authority: Department of Defence Production, Ministry of Defence
This tender seeks to establish a comprehensive annual rate contract for the repairs, replacement, and general maintenance of sheeting and cladding materials, along with allied works that take place outside the GSL yard. The scope of work encompasses all necessary services to ensure the structural integrity and aesthetic quality of facilities associated with the Department of Defence Production.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for high-quality repair and maintenance services. The successful contractor will be responsible for identifying areas requiring repairs, recommending materials, and executing necessary tasks while ensuring compliance with all relevant safety and quality standards. The contractor will be expected to deliver services efficiently and to the satisfaction of the Department of Defence Production.
Eligibility Criteria
To participate in the bid, bidders must meet specified eligibility criteria. This includes being a legally registered {entity in India, possessing the necessary licenses and permissions to undertake the repairs and cladding jobs, and a history of completed contracts related to similar services. Evidence of financial stability and professional capability will also be required.
Technical Requirements
Bidders are required to demonstrate technical expertise in sheeting and cladding operations. This includes:
- Knowledge of materials and installation techniques.
- Experience in similar works, including references from previous clients.
- Compliance with local and national construction regulations and safety standards.
Financial Requirements
The total bid must provide a clear breakdown of costs associated with the services offered. Bidders will also be required to submit proof of financial capability, including a valid Earnest Money Deposit (EMD), to secure their offers.
Document Submission Details
All bids must be submitted electronically as per the prescribed formats and guidelines outlined in the tender documents. Specific formats for documentation, including certificates and technical proposals, will be highlighted within the tender specifics.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders may be afforded preferential treatment during the evaluation process in accordance with government policies, promoting local business involvement.
Evaluation Process
The bids will be evaluated based on a comprehensive assessment of the submitted proposals, technical qualifications, and financial offerings. Bidders will be scored according to defined evaluation criteria, which include experience, solution proposal, cost-effectiveness, and the capability to meet project timelines.
Delivery Locations
The contract will entail services at various locations linked to the GSL yard. Contractors should be proficient and equipped to mobilize their services effectively across designated zones.
Contact Information
For any queries regarding the tender, participants are encouraged to refer to the Ministry of Defence's official communication channels.
In summary, this tender represents a valuable opportunity for qualified contractors specializing in repairs and maintenance of sheeting and cladding works. The Department of Defence Production seeks to engage a competent service provider that can meet its operational objectives through effective and sustainable practices.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to bid include being a registered entity in India with the necessary licenses. Bidders must have prior experience in similar repair and maintenance projects, demonstrating their capability to execute the scope of work. Financial stability is crucial, and firms must be able to provide evidence of completed contracts for similar works. All bidders are also required to submit proof of their technical expertise in sheeting and cladding operations.
Bidders must submit various certificates, which may include but are not limited to business registration certificates, GST registration, and work completion certificates from previous contracts. Additionally, technical compliance certificates that indicate adherence to safety and quality standards are mandatory. Proper documentation showcasing the Earnest Money Deposit (EMD) is also a requirement.
Bids should be submitted electronically, following the prescribed formats provided in the tender documentation. Accepted formats include PDF and Word documents for technical proposals, financial bids, and required certificates. Bidders must ensure that all documents are complete and formatted according to the specifications outlined in the tender details.
The payment terms will be based on project milestones and deliverables completed by the contractor. Typically, an upfront performance security may be required, and bidders should familiarize themselves with any conditions that outline the percentage of performance security needed, which is often a fraction of the contract value. Detailed specifications will be provided in the final tender documents.
Participation from Micro, Small, and Medium Enterprises (MSEs) is encouraged, providing them with advantages such as potential relaxation on eligibility provisions and favorable evaluation during the selection process. Bidders should also align their offerings with the ‘Make in India’ initiative, promoting local content in their bids and ensuring compliance with procurement rules beneficial to Indian manufacturers.
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